Jobs
>
Indianapolis

    Legal Assistant 5 - Indianapolis, United States - State of Indiana

    State of Indiana
    State of Indiana Indianapolis, United States

    4 days ago

    Default job background
    Description
    Work for Indiana


    Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies.

    At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance.

    Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.


    At the State of Indiana, we don't just talk about diversity and inclusion-we make it our goal to create a welcoming, accessible, and equitable workplace with a workforce that is representative of Indiana's population.

    As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.

    About the Indiana Office of Administrative Law Proceedings (OALP):


    The Indiana Office of Administrative Law Proceedings (OALP) was established as a new state agency in 2020 to provide a central and independent hearings process for administrative cases with different Indiana State agencies.

    OALP has a staff of administrative law judges (ALJs) who hear disputes between certain state agencies and persons aggrieved by that agency's action, as well as a team of Legal Assistants (LAs) who assist our ALJs with case management and data.

    Some of the state agencies for which OALP hears cases include the Family and Social Services Administration (FSSA), the Department of Child Services (DCS), and the Bureau of Motor Vehicles (BMV).

    A full list of agencies can be found at The mission of OALP is to provide efficient, effective, and impartial adjudicatory processes for Indiana's citizens and agencies.


    Salary Statement:
    The salary for this position will be commensurate with education or work experience.


    A Day in the Life:
    The essential functions of this role are as follows:


    • Provides administrative and legal support to attorneys and legal divisions.
    • Performs legal research under the direction of staff counsel or administrative law judge.
    • Assists at depositions and hearings by taking notes, providing follow-up questions to attorneys, and keeping track of documents.
    • Prepares, proofreads, or processes legal documents, such as summonses, subpoenas, complaints, appeals, motions, or pretrial agreements.
    • Mails, faxes, or arranges for delivery of legal correspondence to clients, witnesses, and court officials.
    • Receives and responds to inquiries regarding current hearings from attorneys, legislators, or clients by telephone, email, and/or correspondence.
    • Schedules hearing dates and sites, makes appointments, and manages calendars.
    • Travels to hearing sites, sets up site, materials, and equipment.
    • Organizes and maintains law libraries, database systems, documents, and case files.


    The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

    Other duties, responsibilities and activities may change or be assigned at any time.


    What You'll Need for Success:
    The ideal candidate in this role should minimally have a


    • High School Diploma or equivalent
    Upon entering the role, individuals must have or obtain the following requirements:


    • Knowledge of legal procedures and terminology
    • Strong written and verbal communication skills
    • Strong organizational skills with the ability to prioritze tasks effectively
    • Strong attention to detail and proofreading skills
    • Proficient in using Microsoft Office Suite (Word, Excel, Outlook)
    • Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties
    • Ability to work independently
    • Ability to provide effective and professional customer service to internal and external parties

    Supervisory Responsibilities/Direct Reports:
    This role may be utilized in a supervisory capacity based on agency needs.

    Benefits of Employment with the State of Indiana:
    The State of Indiana offers a comprehensive benefit package for full-time employees which includes:


    • Three (3) medical plan options (including RX coverage) as well as vision and dental plans
    • Wellness Rewards Program: Complete wellness activities to earn gift card rewards
    • Health savings account, which includes bi-weekly state contribution
    • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
    • Deferred compensation 457B account (similar to 401k plan) with employer match
    • Two (2) fully-funded pension plan options
    • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid new parent leave
    • Up to 15 hours of paid community service leave
    • Combined 180 hours of paid vacation, personal, and sick leave time off
    • 12 paid holidays, 14 on election years
    • Education Reimbursement Program
    • Group life insurance
    • Referral Bonus program
    • Employee assistance program that allows for covered behavioral health visits
    • Qualified employer for the Public Service Loan Forgiveness Program
    • Free Parking for most positions
    • Free LinkedIn Learning access

    Equal Employment Opportunity:


    The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance.

    Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status.

    We will comply with the spirit as well as the letter of all applicable state and federal laws.

    If you are a qualified individual with a disability and require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at

    The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants.

    We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.

    Current Employee? Click here to apply.
  • LHH Recruitment Solutions

    Legal Assistant

    3 weeks ago

    LHH Recruitment Solutions Indianapolis, United States

    Job Description · Job DescriptionIntellectual Property Legal Administrative Assistant · LHH Recruitment Solutions is seeking a highly organized and detail-oriented Legal Administrative Assistant to support our client's Intellectual Property team. You'll manage all aspects of thei ...

  • LAW OFFICE OF ROBERT D KING JR PC

    Legal Assistant

    2 days ago

    LAW OFFICE OF ROBERT D KING JR PC Indianapolis, United States

    Job Description · Job DescriptionSmall litigation law firm has immediate opening for experienced legal assistant. Spanish speaking capabilities a plus, but not essential. salary commensurate with experience and skill level. · ...

  • CGI Group Inc.

    Legal Assistant

    3 weeks ago

    CGI Group Inc. Indianapolis, United States

    Position Description: · CGI is one of the largest global IT companies, spread across 40 countries with endless opportunities to expand and grow. As a CGI Federal member, you have the opportunity to be a shareholder at CGI and join a family of 77,500 members. · CGI is one of the t ...

  • MasTec Inc.

    Legal Assistant

    3 weeks ago

    MasTec Inc. Indianapolis, United States

    Overview · Responsible for performing a variety of administrative and document control duties to support the activities of the Legal Department. · Responsibilities · * Act as administrative support for the Legal team attorneys · * Manage and respond to incoming legal requests; mo ...

  • Department Of The Treasury

    Legal Assistant

    3 weeks ago

    Department Of The Treasury Indianapolis, United States

    Duties · WHO IS F&M CENTRAL? · F&M supports the administrative, financial, and managerial programs of the Office of Chief Counsel and provides advice to the Chief Counsel and Deputy Chief Counsel on all management matters for the organization nationwide. F&M also has field respon ...

  • Priority Staffing Group, Ltd.

    Legal Assistant

    3 weeks ago

    Priority Staffing Group, Ltd. Marion, United States

    Job Description · Job DescriptionLocal Law Office hiring Paralegals and Legal Secretaries. Must have at least 3 years or more of prior law office experience. Day shift Monday-Friday 8am-5pm. ...

  • LHH Recruitment Solutions

    Legal Services Assistant

    2 weeks ago

    LHH Recruitment Solutions Indianapolis, United States

    Job Description · Job DescriptionLHH is recruiting a Legal Assistant for the Indianapolis office of a regional law firm. The Legal Assistant will join the Workplace Solutions group and provide support for Employee Benefits attorneys. · Responsibilities · Support all aspects of a ...

  • Law Office of Deidra Haynes

    Legal Executive Assistant

    3 weeks ago

    Law Office of Deidra Haynes Indianapolis, United States

    Job Description · Job DescriptionExecutive Assistant for a FAST GROWING law firm · Job Title: Executive Assistant · Company: The Law Office of Deidra Haynes · Location: Indianapolis, Indiana · About Us: · The Law Office of Deidra Haynes is a dynamic and innovative Law Firm dedica ...

  • Complete Staffing Solutions

    Administrative Assistant/Legal Executive Assistant

    5 days ago

    Complete Staffing Solutions Indianapolis, United States

    Job Description · Job DescriptionThis is more of a true Executive Assistant role, and they'd be open to profiles without Legal experience. Want the calendaring/events/travel, and a career EA, not someone looking to go to law school, etc. Targeting $70-90k, but open to $100k for a ...

  • County of Marion Oregon

    Assistant Legal Counsel Senior

    3 weeks ago

    County of Marion Oregon Marion County, United States

    STATEMENT OF DUTIES - Assists Marion County Legal Counsel in providing legal advice and representation to the Board of Commissioners, elected County officials and County departments. Performs other duties as required. SUPERVISION RECEIVED - Works und Legal, Counsel, Assistant, Pu ...

  • Vergence

    Legal Assistant

    3 weeks ago

    Vergence Indianapolis, United States

    Job Description · Job DescriptionPay: $24.62/hour · In this role you will: · Manage and process all case and non-case related information/documents. · Support and assist technical staff and attorneys as assigned. · Support and assist all Administrative Assistants in coordinating ...

  • LAW OFFICE OF JASON D MAY LLC

    Legal Assistant

    3 weeks ago

    LAW OFFICE OF JASON D MAY LLC Indianapolis, United States

    Job Description · Job DescriptionBenefits:401(k) · 401(k) matching · Bonus based on performance · Company parties · Competitive salary · Opportunity for advancement · Paid time off · We are currently seeking to hire a professional, detail oriented, motivated individual to fill it ...

  • SilverXis, Inc.

    Paralegal Legal Assistant

    3 weeks ago

    SilverXis, Inc. Indianapolis, United States

    Job Description · Job DescriptionJob Title : Admin Assistant 2/Intake Specialist · Location : Indianapolis, IN · Estimated Work Duration : 06/03/2024 to 05/31/2025 · Payrate : $23 per hour on W2 · This is a full time, on-site, position working 37.5 hours per week. Monday-Friday ...

  • SilverXis, Inc.

    Legal Administrative Assistant

    3 weeks ago

    SilverXis, Inc. Indianapolis, United States

    Job Description · Job DescriptionAdmin assistant · Indianapolis, IN 46204 · 12+ Months Contract · Interview: Phone and in-person · $23.00 per hour W2 · Job Requirements: · - · Required: 6 Years · Minimum 6 Years of administrative experience · HS diploma or GED required · Previous ...

  • Medxcel

    Contracts Compliance Analyst II

    4 weeks ago

    Medxcel Indianapolis, United States

    Medxcel is here to lead the transformation of healthcare facilities management by incorporating a new approach to providing services. Created by healthcare, for healthcare, we have a dedicated focus on our people and customers, as well as providing tools, processes, support resou ...

  • Majestic Care

    General Counsel Legal Secretary

    3 days ago

    Majestic Care Indianapolis, United States

    Majestic Care - The General Counsel Legal Secretary is the key support for the General Counsel and VP of Human Resources and works on projects associated with the facilitation and administration of activities related to the operation of the Majestic Management Legal and HR Depart ...

  • Indiana Southern District Court

    Term Law Clerk

    1 week ago

    Indiana Southern District Court Indianapolis, United States

    Qualification · s · Candidates must have the following minimum qualifications: Law school graduation in the top third of the graduating class · Law review/journal or other significant legal writing experience · The equivalent of one full year of legal experience through employm ...

  • Thats Dood HR

    Recruiting Assistant

    3 days ago

    Thats Dood HR Indianapolis, United States Temp

    Now hiring for an Indianapolis, IN Recruiting Assistant. · Responsibilities: · Coordinate interviews for entry level openings · Track and follow up on applications and interviews · Prepare offer letters and other onboarding materials · Assist in the onboarding process with new h ...

  • Elevance Health

    Associate General Counsel Sr.

    3 weeks ago

    Elevance Health Indianapolis, United States Full time

    Job Description · : Associate General Counsel Sr. - Information Security · Preferred Location: Palo Alto, CA; Chicago, IL; Boston, MA; Atlanta, GA; New York, NY; or Indianapolis, IN. · Candidates must reside within 50 miles or 1-hour commute each way of a relevant Elevance Hea ...

  • JW Marriott Indianapolis

    Dual Senior Human Resources Manager

    1 day ago

    JW Marriott Indianapolis Indianapolis, United States

    · Summary: The primary goal of this position is to work with the other members of the Human Resources staff in accomplishing the goals of the Human Resources office. These goals include adequate, well-suited staffing in the hotel, increased retention, and the protection of compa ...