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    Legal Assistant - Indianapolis, United States - MasTec Inc.

    MasTec Inc.
    MasTec Inc. Indianapolis, United States

    3 weeks ago

    Default job background
    Description
    Overview

    Responsible for performing a variety of administrative and document control duties to support the activities of the Legal Department.

    Responsibilities


    • Act as administrative support for the Legal team attorneys
    • Manage and respond to incoming legal requests; monitor deadlines, and update changes in status
    • Review and proofread various legal agreements and correspondence
    • Conduct compares and general review of various legal documents
    • Route documents for approvals and execution in accordance with the Company's authority matrix
    • Draft and assist in the preparation of correspondence, to include letters, notices and emails
    • Perform document control functions such as management of the legal Share Point repository
    • Manage Legal team calendars
    • Manage the Legal Blog
    • Manage mail for the Legal team
    • Coordinate Legal team meetings
    • Provide daily, weekly, monthly, quarterly, annually reporting as required by your supervisor
    • Update agreement templates & publishing as needed
    • Other items as assigned
    Qualifications


    • Associates or Bachelor's Degree in a business-related field preferred
    • Two years' experience in an administrative role; previous executive assistant experience preferred
    • Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Company's Zero Injury principles
    • Advanced Microsoft Office skills (Word, Outlook, Excel)
    • Familiarity working within Share Point
    • Strong organizational skills, initiative and meticulous attention to details
    • Ability to handle confidential information and communications in a secure and professional manner
    • Excellent written and verbal communication skills, including ability to work well within a team
    • Ability to deal with multiple assignments, to prioritize, and to progress assignments without constant oversight
    • Associates or Bachelor's Degree in a business-related field preferred
    • Two years' experience in an administrative role; previous executive assistant experience preferred
    • Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Company's Zero Injury principles
    • Advanced Microsoft Office skills (Word, Outlook, Excel)
    • Familiarity working within Share Point
    • Strong organizational skills, initiative and meticulous attention to details
    • Ability to handle confidential information and communications in a secure and professional manner
    • Excellent written and verbal communication skills, including ability to work well within a team
    • Ability to deal with multiple assignments, to prioritize, and to progress assignments without constant oversight
    • Act as administrative support for the Legal team attorneys
    • Manage and respond to incoming legal requests; monitor deadlines, and update changes in status
    • Review and proofread various legal agreements and correspondence
    • Conduct compares and general review of various legal documents
    • Route documents for approvals and execution in accordance with the Company's authority matrix
    • Draft and assist in the preparation of correspondence, to include letters, notices and emails
    • Perform document control functions such as management of the legal Share Point repository
    • Manage Legal team calendars
    • Manage the Legal Blog
    • Manage mail for the Legal team
    • Coordinate Legal team meetings
    • Provide daily, weekly, monthly, quarterly, annually reporting as required by your supervisor
    • Update agreement templates & publishing as needed
    • Other items as assigned
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