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    Legal Services Assistant - Indianapolis, United States - LHH Recruitment Solutions

    LHH Recruitment Solutions
    LHH Recruitment Solutions Indianapolis, United States

    3 weeks ago

    LHH Recruitment Solutions background
    Description

    Job Description

    Job Description

    LHH is recruiting a Legal Assistant for the Indianapolis office of a regional law firm. The Legal Assistant will join the Workplace Solutions group and provide support for Employee Benefits attorneys.

    Responsibilities

    • Support all aspects of administrative practice, including legal and non-legal processes with focus on exceptional client service
    • Prepare and draft correspondence, memos, and legal documents according to legal staff and firm requirements using word processing and document management systems
    • Prepare and process outgoing correspondence through email, regular mail/overnight delivery, or fax; arrange for specialized mail or courier services as required
    • Monitor, organize and prioritize ongoing client projects
    • Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups
    • Assist assignments with technology needs and use firm technology to complete tasks
    • Organize and maintain files, both electronic and physical, within the guidelines set by the firm
    • Proofread and edit documents to ensure appropriate formatting, grammar, punctuation, and spelling, creating a finished product that is processed for attorney, client or court consumption
    • Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed
    • Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments
    • Maintain data in integrated databases that contain client and matter information for multiple legal assignments including, but not limited to, the contact management system, document management system, the docketing system, the time and billing system, the knowledge management system and the electronic mail system complying with established Firm/Practice Group policies and procedures
    • Maintain positive relations with external clients, internal clients and co-workers and contribute to the team structure to assist with overflow and specialized tasks within guidelines set by the firm

    Qualifications:

    • High school diploma required
    • Minimum of 2 years of document production experience preferred
    • Ability to prioritize work and balance multiple tasks and deadlines
    • Proficient or intermediate experience using Microsoft Office products, including Word, Outlook, Excel, and PowerPoint
    • Excellent clerical skills and knowledge of grammar, spelling, and punctuation
    • Exceptional client service skills in person, over the phone, and via email
    • Exceptional attention to detail
    • Ability to work both independently and proactively as well as collaboratively within a team structure
    • Willingness and ability to learn multiple practice areas within the law firm, as needed
    • Ability to work with a diverse group of professionals across all offices
    • Ability to maintain a professional demeanor, exhibit sound judgement, use discretion, and maintain confidentiality
    • Must be able to perform all essential duties

    Would you like to learn more about the Legal Assistant position that LHH Recruitment Solutions is recruiting for in Indianapolis, Indiana? If so, then please submit your resume below. Or, visit our website at to apply or consider other available opportunities with us.

    Pay Details: $60,000.00 to $80,000.00 per year

    Search managed by: Cheryl Jacobs

    Equal Opportunity Employer/Veterans/Disabled

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

    The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.
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