Jobs
>
Executive Assistant
>
New York City

    Executive Assistant - New York, United States - Synergy Interactive

    Synergy Interactive
    Synergy Interactive New York, United States

    4 weeks ago

    Default job background
    Arts / Entertainment / Publishing
    Description

    Seeking an Executive Assistant for a contract role through the end of 2024 with the potential of extension/conversion. The role will be hybrid, in office Tuesday - Thursday, wfh on Monday and Fridays.

    Responsibilities

    • The Executive Assistant is a key member to the organization's success, with significant responsibilities to ensure seamless operations within Executive Management
    • This diversified role manages incoming and outgoing reception for Executives and senior leadership
    • This role will provide multifaceted, high-level administrative tasks, coordination of schedules, events, company communications, and appropriate vetting of the Executive reception area
    • The Executive Assistant will ensure workflow efficacy of projects and assist in meeting deadlines
    • Answer and Screen Calls:
    • Professionally handle incoming calls directing them to the appropriate personnel
    • In-take accurate messages, relaying important information promptly to relevant team members
    • Document Preparation and Proofreading:
    • Review materials, correspondence, memos, and reports for accuracy and clarity
    • Type and format documents using Microsoft Office Suite applications (e.g., Word, Excel, PowerPoint)
    • Create, edit, and maintain various documents including presentations, spreadsheets, and reports
    • Prepare official letters, memos, and other written communications
    • Proofread outgoing communication, including e-mails, news, and alerts
    • Receive, sort, and distribute incoming mail and packages
    • Handle outgoing mail, including postage and courier services
    • Calendar and Schedule Management:
    • Maintain executives' calendar(s) using Outlook and Office 365
    • Schedule meetings, appointments, and conference calls efficiently
    • Coordinate with executive/senior administrative assistants to handle requests and queries from senior managers
    • Maintain organized records and files, ensuring compliance with legal and regulatory requirements
    • Maintain contact list and office supplies
  • Ryan, LLC

    Executive Assistant

    2 weeks ago

    Ryan, LLC New York, United States

    The Executive Assistant - Level 2 ("Executive Assistant") uses experience and professionalism to perform administrative duties for an individual, group, or department. This role may work for one or several department professionals, board members, division heads, officers, or mana ...

  • Luxottica Wholesale North America

    Executive Assistant

    3 weeks ago

    Luxottica Wholesale North America New York, United States

    **Requisition ID**:844196 · **Position**:Full-Time · We are EssilorLuxottica, a global leader in the design, manufacture and distribution of ophthalmic lenses, frames and sunglasses. The Company brings together the complementary expertise of two industry pioneers, one in advanced ...

  • Tristar Management Associates

    Executive Assistant

    2 weeks ago

    Tristar Management Associates New York, United States

    Job Overview: · **Responsibilities**: · - Manage executive calendars, schedule appointments, and coordinate meetings · - Prepare and distribute correspondence, memos, and reports · - Act as the point of contact between family members, professional and personal relationships, and ...

  • Ramsoftsystems inc

    Executive Assistant

    2 weeks ago

    Ramsoftsystems inc New York, United States

    **Position: Executive Assistant** · **Location: Home Office, 300 West 57th Street, Floor 1-44, New York, NY 10019** · **Contract: 3+ Months** · **Description/Comment**: · **Qualifications**: · - Minimum 6-10 years as an Executive or Administrative Assistant, reporting to a senior ...

  • Bread Financial

    Executive Assistant

    2 weeks ago

    Bread Financial New York, United States

    Every career journey is personal. That's why we empower you with the tools and support to create your own success story. · Be challenged. Be heard. Be valued. Be you... be here. · Job Summary · The Executive Assistant is responsible for supporting executive leadership by providin ...

  • Vista Imaging Group

    Executive Assistant

    2 weeks ago

    Vista Imaging Group New York, United States

    Overview: · We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant. As an Executive Assistant, you will provide administrative support to our executive team and ensure the smooth operation of our office. · **Responsibilities**: ...

  • Community Access, Inc.

    Executive Assistant

    2 weeks ago

    Community Access, Inc. New York, United States

    Founded in 1974, Community Access celebrates its **_50_**_th_**_ Anniversary_** as a pioneer of supportive housing and social services in NYC for people with mental health concerns. We proudly lead advocacy efforts that rally our community to promote human rights, social justice, ...

  • Anthos Home

    Executive Assistant

    3 weeks ago

    Anthos Home New York, United States

    **JOB DESCRIPTION**: · The **Executive Assistant **will provide high-level administrative support and assistance to the Chief Executive Officer (CEO) and as assigned, other members of the Board of Directors and Leadership Team. Reporting directly to the CEO, the Executive Assista ...

  • Prudential

    Executive Assistant

    1 week ago

    Prudential Newark, United States

    Job Classification: · Corporate - Administration · Are you interested in building capabilities that enable the organization with innovation, speed, agility, scalability and efficiency? The Global Technology team takes great pride in our culture where digital transformation is bui ...

  • TruAdvantage Team

    Executive Assistant

    2 weeks ago

    TruAdvantage Team York, United States

    Are you interested in a versatile role with leadership opportunities? We're hiring a professional and proactive executive assistant to support our lead supervisor. You'll be in charge of managing schedules, making travel arrangements, organizing our filing systems, and making sur ...

  • Lending Buddy

    Executive Assistant

    3 weeks ago

    Lending Buddy New York, United States

    Job Overview: · Lending Buddy is a mortgage company located in the heart of the Financial District in New York City dedicated to helping people achieve their dream of homeownership. · Benefits of working here at Lending Buddy: · - Prestige office location · - Growth opportunities ...

  • Columbia University

    Executive Assistant

    2 weeks ago

    Columbia University New York, United States

    Job Type: Officer of Administration · - Bargaining Unit: · - Regular/Temporary: Regular · - End Date if Temporary: · - Hours Per Week: 35 · - Standard Work Schedule: · - Building: · - Salary Range: $75,000- $90,000 · - The salary of the finalist selected for this role will be set ...

  • Kellton

    Executive Assistant

    3 weeks ago

    Kellton New York, United States

    **Position: Executive Assistant** · **Location: New York, NY** · **Pay Rate: $30/hr. On W2 (No Benefits)** · **Contract: 12+ Months** · Role is 5 days a week in office. There is no opportunity for remote working. · The Executive Assistant will be responsible for performing an arr ...

  • Dutech Systems

    Executive Assistant

    1 week ago

    Dutech Systems New York, United States

    **New York,NY**: · **DatePosted : 5/20/2024 12:48:08 AM **:JobNumber : DTS · JobType : W2 · Skills: Administrative Assistant, Advanced Microsoft Office skills, including Outlook, PowerPoint and Excel. · **RATE RANGE: $40 - $50 Per Hour** · **Responsibilities**: · Management of c ...

  • Fidelity & Guaranty Life Insurance Company

    Executive Assistant

    1 week ago

    Fidelity & Guaranty Life Insurance Company New York, United States

    **F&G is hiring for a Executive Assistant. **This position supports and partners with the Chief Investment Officer (CIO) to manage and organize the Executives daily and weekly activities. This role will work proactively to prioritize immediate tasks and anticipates needs of the E ...

  • Santander US

    Executive Assistant

    3 weeks ago

    Santander US New York, United States

    Executive Assistant · New York, United States of America · The Executive Assistant performs secretarial and administrative assignments of a confidential nature including, but not limited to, calendar management; scheduling meetings; booking meeting rooms; coordinating travel arra ...

  • Friends of the Children

    Executive Assistant

    1 week ago

    Friends of the Children New York, United States

    Friends of the Children New York is a chapter of a nationwide organization dedicated to breaking the cycle of generational poverty through salaried, professional mentoring. We select the highest-risk children from Harlem and the South Bronx and commit to working with those childr ...

  • Admirable Care

    Executive Assistant

    2 weeks ago

    Admirable Care New York, United States

    Overview: · We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant. As an Executive Assistant, you will provide administrative support to our executive team and contribute to the smooth operation of our organization. This is a ...

  • Holland Aquatic Center

    Executive Assistant

    3 weeks ago

    Holland Aquatic Center Holland, United States

    **Holland Aquatic Center is seeking a part-time Executive Assistant to join our growing team** · **Primary Responsibilities**: The Executive Assistant is responsible for providing administrative support for the Executive Director and Management Team. Responsibilities include prov ...

  • New York Family Dentistry

    Executive Assistant

    3 weeks ago

    New York Family Dentistry New York, United States

    Are you a talented professional with a robust background project and task management seeking an exciting opportunity to showcase your skills? Look no further · **Why join New York Family Dentistry?** · - Team and Growth focused organization · - Family atmosphere with a real focus ...