Jobs
>
New York City

    Executive Assistant - New York, United States - HireTalent

    HireTalent
    HireTalent New York, United States

    Found in: Talent US C2 - 1 day ago

    Default job background
    Contract
    Description
    Job Title: Executive Assistant
    Location: New York, NY (Hybrid)
    Duration: 7 Months

    In this role, you will be responsible for overall operations for two executives and their teams in the B2B International Commerce organization at Client. Anticipating the needs of your executives, you will resolve operational and administrative issues before they arise. You will balance competing priorities in a dynamic environment while demonstrating strong organizational skills, attention to detail, and professionalism.

    Responsibilities:
    • Manage and maintain all aspects of executives calendars, including internal and external partner meetings, strategy & hindsight meetings, Global pipeline milestones.
    • Coordinate domestic and international travel arrangements for executives including flights & hotel, car service, Our client/Passport applications, dinner reservations, meetings, and itineraries. Update quarterly travel budget tracker.
    • Execute logistics for onsite meetings and support at Market Week events. Onsite logistics include space planning, catering, tech support and supplies, partnering with global events, registering, and greeting guests.
    • Support with finance projects including supplier setup, creation and tracking of purchase orders, submitting invoices, completing executives expenses.
    • Complete HR related tasks including new hire setups, contractors onboarding and tracking, managing departmental org charts and support across teams.
    • Liaise and build relationships with cross-functional partners including admins, IT, global events, catering, corporate operations, security, mail room, etc.
    • Learn and enforce company policies regarding global travel, expenses, finance, etc., and be able to support team with any questions.
    • Complete ad hoc projects in addition to team administrative support including managing distribution lists, planning volunteer or team events, ordering supplies, IT troubleshooting, space planning.

    Who You Are
    • Excel in a professional business environment with competing priorities, deadlines, and frequent changes. Anticipate problems in advance and offers up solutions. Possess good judgement and value confidentiality on all business matters.
    • Organized with exceptional attention to detail and desire to consistently achieve thorough and accurate results. Maintain a positive, professional, and enthusiastic attitude.
    • Team oriented relationship builder who can excel in a fast-paced environment.
    • Proficient computer skills in Microsoft Office Suite and able to quickly learn new systems: OneDrive, Teams, Zoom, Oracle, Visio, etc.
    • Skilled in complex international travel management, Visas, and other travel support.
    • A minimum of 5 years of administrative experience directly supporting executives.
  • Matrix Dynamics

    Executive Assistant

    Found in: Orion Innovations US - 3 days ago

    Matrix Dynamics Woodside, PA, United States Freelance

    Working at KRAHN Chemie in Woodside, PA means developing customers, suppliers, and markets. Here, you can be an entrepreneur, influencer, and expert who shapes our marketing and sales company for specialty chemicals with foresight and competence. Together, we want to create somet ...

  • Eclipse Technologies

    Executive Assistant

    Found in: Orion Innovations US - 3 days ago

    Eclipse Technologies West York, PA, United States Freelance

    Our Tempo-Team division for Engineering/Office/Recruitment is a specialized personnel consultant for highly qualified professionals and executives in Germany. · Are you looking? We'll find it Innovation. Forward-thinking technologies. Highest quality. We are looking for an Assist ...

  • LHH Recruitment Solutions

    Executive Assistant

    Found in: Appcast US C2 - 1 day ago

    LHH Recruitment Solutions New York, NY, United States

    Job Title: Temp-to-Perm Executive Assistant · Location: Long Island City, NY, full time onsite, office will be relocating in the next year and a half to NYC · Schedule: Monday-Friday, 8:30 AM - 5:30 PM (Must be in-office when supported individuals are present) · Hourly Rate: $4 ...

  • Marathon Capital

    Executive Assistant

    Found in: Appcast US C2 - 1 day ago

    Marathon Capital New York, United States

    About the role: This role provides support and assistance to the co-heads of Marathon Capital's New York City office and other firm leadership. This Executive Assistant will handle a wide range of administrative and executive support-related tasks involving the clerical, adminis ...

  • TemPositions

    Executive Assistant

    Found in: Appcast US C2 - 1 week ago

    TemPositions New York, United States TEMPORARY

    Summary: · We are seeking a highly organized and dedicated Executive Assistant to provide exceptional support to our team. The ideal candidate will be a proactive and detail-oriented professional with excellent communication and multitasking skills. As an Executive Assistant, you ...

  • ApTask

    Executive Assistant

    Found in: Appcast US C2 - 4 days ago

    ApTask New York, United States

    Pay Rate: $30/hr w2 · Manage executive calendars and schedule appointments, meetings, and travel arrangements · Coordinate logistics for meeting, including room booking, catering and equipment setup · Assist with special projects or ad-hoc tasks as assigned by executives · Profic ...

  • Howard-Sloan Search

    Executive Assistant

    Found in: Appcast US C2 - 6 days ago

    Howard-Sloan Search New York, United States

    Financial firm in midtown is hiring an Executive Assistant to support a technology team. · This role is 4 days onsite, 1 day remote. · Responsibilities · Manage heavy calendars · Manage all incoming and outgoing communications for the team · Schedule both international and dome ...

  • Colgate-Palmolive Company

    executive assistant

    Found in: Careerbuilder One Red US C2 - 17 hours ago

    Colgate-Palmolive Company New York, NY , USA, United States

    No Relocation Assistance Offered # New York, New York, United States Who We Are Colgate-Palmolive Company is a caring, innovative growth company that is reimagining a healthier future for all people, their pets and our planet. Focused on Ora Executive Assistant, Executive, Operat ...

  • Brookfield Renewable U.S.

    executive assistant

    Found in: Careerbuilder One Red US C2 - 17 hours ago

    Brookfield Renewable U.S. New York, NY , USA, United States

    Executive Assistant · Location: New York, NY · Reporting to and directly supporting the CEO in addition to a number of additional senior executive, our candidate will have proven experience proactively supporting senior leaders with growing organizations, experience efficiently t ...

  • 24 Seven Talent

    Executive Assistant

    Found in: Appcast Linkedin GBL C2 - 4 hours ago

    24 Seven Talent New York, United States

    Client Overview: Our client is an iconic fashion brand creating the latest apparel and accessories. With their innovative, on-trend, and creative designs, you can dress effortlessly cool every day. · Executive Assistant Responsibilities: · Manage complex calendar requests, includ ...

  • Joss Search

    Executive Assistant

    Found in: Appcast US C2 - 2 days ago

    Joss Search New York, United States

    The Client · Our client is an alternative investment firm with offices across Europe and New York. The company is entrepreneurial, forward-thinking, and collaborative. They are known to look after their employees with a fantastic work culture and great perks They're based in beau ...

  • Vaco

    Executive Assistant

    Found in: Appcast US C2 - 3 days ago

    Vaco New York, United States

    Client: Large Wealth Management Firm · Role: Executive Assistant · Salary: $90,000 - $110,000/annually + Bonus · Location: Manhattan, New York (Midtown) - *Hybrid - 3 days a week in office* · Job Description: · We currently looking for a Executive Assistant to join the team T ...

  • Taylor Hodson, Inc.

    executive assistant

    Found in: Careerbuilder One Red US C2 - 17 hours ago

    Taylor Hodson, Inc. New York, NY , USA, United States

    We are working with a well-established financial services firm that is looking to bring on an Executive Assistant to their team. Primary Responsibilities: Provide comprehensive executive support to 3-6 staff. Coordinate complex calendars, including s Executive Assistant, Executiv ...

  • Weill Cornell Medicine

    executive assistant

    Found in: Careerbuilder One Red US C2 - 17 hours ago

    Weill Cornell Medicine , NY, United States

    Title: Executive Assistant · Location: Upper East Side · Org Unit: CDRN Management 1 · Work Days: Monday-Friday · Exemption Status: Non-Exempt · Salary Range: $ $66.04 · * As required under NYC Human Rights Law Int Salary range for this role when Hired for NYC Offices · Position ...

  • Leverage

    executive assistant

    Found in: Careerbuilder One Red US C2 - 17 hours ago

    Leverage New York, NY , USA, United States Part time

    Leverage is modernizing a multi-trillion dollar industry by helping global supply chains answer the question Where's my stuff? Backed by world-class investors and founded by serial entrepreneurs with a track record of success. We're revolutionizing the industry through domain exp ...

  • SUNY Downstate Medical Center

    executive assistant

    Found in: Careerbuilder One Red US C2 - 17 hours ago

    SUNY Downstate Medical Center Brooklyn, NY , USA, United States

    The Department of Hospital Administration at SUNY Downstate Health Sciences University is seeking a full-time Executive Assistant / TH Assistant Administrator. Reporting to the Chief Strategy Officer, the successful candidate will: · * Organize meetings, gather and distribute rel ...

  • Career Group

    Executive Assistant

    Found in: Appcast US C2 - 6 days ago

    Career Group New York, United States

    Executive Assistant- Global Fashion Brand · A fantastic global fashion brand is seeking a trustworthy, eager Executive Assistant with 2-3 years of experience to support one of their top VPs · 50-65k base + wonderful benefits · 5 days onsite in their Manhattan office · Must be or ...

  • Joss Search

    Executive Assistant

    Found in: Appcast US C2 - 21 hours ago

    Joss Search New York, United States

    THE CLIENT · Our team has just taken on a Executive Assistant role in a well-established investment management firm headquartered in Midtown Manhattan With about 100 in their midtown office, including other administrators, they are known for having a professional and good-natured ...

  • The Larko Group

    Executive Assistant

    Found in: Appcast US C2 - 2 days ago

    The Larko Group New York, United States

    A leading Private Equity firm is looking for a standout candidate to support a team. This role necessitates an individual who is ready to collaborate closely within a tight-knit team and oversee various tasks. Responsibilities include calendar management and travel planning, coor ...

  • Freedom Capital Markets

    Executive Assistant

    Found in: Appcast US C2 - 4 days ago

    Freedom Capital Markets New York, United States

    Position Overview · Freedom Capital Markets is seeking an Executive Assistant based in our New York office. The Executive Assistant will help support the Chief Executive Officer and Freedom Capital Markets corporate leadership team members. The ideal candidate must exercise excel ...