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    Executive Assistant - New York, United States - Escalon Services, Inc.

    Escalon Services, Inc.
    Escalon Services, Inc. New York, United States

    1 week ago

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    Description

    Job Description

    Our client is a high end spa located in Manhattan, NY seeking an Executive Assistant for the Spa Director/General Manager. The Executive Assistant is a key role designed to support the Spa Director in managing the spa's daily operations and administrative tasks with a significant emphasis on liaising with vendors and third parties. This role also includes creating presentations for various operational, training, and marketing purposes. The ideal candidate will be a detail-oriented, organized, and proactive individual with excellent communication skills and a flair for creating compelling and informative presentations.

    Key Responsibilities

    • Support the Spa Director/General Manager with administrative and operational tasks.
    • as a point of contact for vendors and third-party companies, facilitating negotiations, communications, and contract management.
    • The procurement of spa supplies, equipment, and services, ensuring adherence to quality and budgetary guidelines.
    • Collaborate with the Spa Director to develop and implement process improvements and operational strategies.
    • Assemble, and present high-quality presentations for internal and external stakeholders, including staff procedures and operational reports.
    • Assist in keeping up-to-date records and reports on operational activities, expenses, vendor evaluations, and inventory.
    • Organize the weekly agenda, check the progress of the do-do list and draft the meeting reports.

    Qualifications

    • A bachelor's degree in business administration, economics, hospitality management, or a related field is preferred.
    • 3 to 5 years of experience in an administrative, operational, or related role, preferably but not limited to the hospitality environment.
    • Exceptional communication and interpersonal skills, with a strong ability to build and maintain relationships with vendors and team members.
    • Proficiency in presentation software (e.g., PowerPoint, Keynote) and Microsoft Office Suite, alongside familiarity with inventory management systems.
    • Excellent organizational skills, with the capacity to prioritize and manage multiple tasks in a calm and efficient manner.
    • Detailed oriented with a proactive approach to problem-solving and a commitment to confidentiality and professionalism.

    Benefits & Pay

    Base Salary of $80,000 to $90,000

    Health, Dental, Vision (98% covered by company)

    Flexible PTO

    401k Matching

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