Jobs
>
Executive Assistant
>
Chicago

    Executive Assistant - Chicago, United States - The Larko Group

    The Larko Group
    The Larko Group Chicago, United States

    3 weeks ago

    Default job background
    Legal
    Description

    As the Executive Assistant, you'll be the right hand to a Senior Director with a leading law firm, taking charge of a range of exciting responsibilities. You'll be the master of complex calendar juggling, ensuring smooth sailing for conferences, travel arrangements, and expense reimbursements. Plus, get ready to showcase your event planning prowess as you orchestrate everything from luncheons to high-level management meetings.

    Communication is key, and you'll be at the forefront, crafting internal and external messages with finesse while staying one step ahead to anticipate the needs of the Senior Director. With your stellar organizational skills, impeccable judgment, and unwavering professionalism, you'll keep operations running seamlessly in this fast-paced environment.

    Responsibilities

    • Coordinate complex meeting schedules, manage emails, and maintain calendars efficiently.
    • Proactively anticipate needs to ensure timely project completion and meet deadlines.
    • Draft and distribute office-wide communications on topics like closures, emergency preparedness, and general announcements.
    • Conduct thorough preparation and analysis of monthly, quarterly, and annual budgets.
    • Prioritize tasks effectively to meet deadlines and adeptly handle multitasking.
    • Exercise sound judgment across diverse situations.
    • Handle confidential information discreetly and responsibly.
    • Provide comprehensive project support, including meeting scheduling and research.
    • Interact professionally with senior executives, VIPs, and all organizational members.
    • Foster creativity and collaboration, reaching relevant stakeholders across various disciplines.
    • Attend key meetings, capturing detailed notes and actions for reporting purposes.
    • Prepare agendas, itineraries, and other supporting materials as needed.
    • Cultivate positive and productive relationships with the executive team and colleagues.
    • Establish and maintain an efficient internal and external network.

    Ideal Experience

    • A Bachelor's degree with 4+ years of experience in a professional services or legal firm is preferred.
    • Excellent communication skills, both written and verbal.
    • Strong administrative, planning, and organizational skills.
    • Ability to work independently on projects and within a team environment.
    • Ability to thrive in a busy, time-sensitive environment with shifting priorities.
    • Maintain strict confidentiality and sound judgment.
    • Overtime and some travel as necessary.
    • Proficient in Microsoft Office and advanced Excel skills.

    #117574

    The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

  • Origin Harbor Capital Solutions

    Executive Assistant

    1 week ago

    Origin Harbor Capital Solutions Chicago, United States

    Summary · Looking for a driven, results oriented professional to join our 220+ employee investment management firm headquartered in Chicago's financial district. _This is a hybrid opportunity where you will work two days in our corporate headquarters and the remainder of work-day ...

  • NinjaTrader

    Executive Assistant

    3 weeks ago

    NinjaTrader Chicago, United States

    **About You**: · As an Executive Assistant, you will provide support to our Executive Team. You will schedule meetings and events through Outlook, organize travel and accommodation, take meeting minutes, and other organizational tasks. In addition, you will provide support for Ex ...

  • Morningstar

    Executive Assistant

    3 weeks ago

    Morningstar Chicago, United States

    **The Role**: · The executive assistant will provide exceptional administrative support to two members of our executive leadership team (2:1 model). You will perform more than administrative tasks and become each executive's "right-hand person." You are a natural decision-maker, ...

  • Goyk Productions

    Executive Assistant

    1 week ago

    Goyk Productions Chicago, United States

    **Executive Assistant** · Goyk Productions is seeking an executive assistant responsible for assisting our President and HR manager. We are a downtown Chicago-based marketing firm with a diverse and growing team of 70+ people. We work closely with various clients, including major ...

  • Nextpoint

    Executive Assistant

    2 weeks ago

    Nextpoint Chicago, United States

    **Join Us At Nextpoint** · **Who We Are and What We Offer** · Nextpoint delivers transformative software and services for all law-kind. Our award-winning team is 100% focused on making it simple, fluid, and affordable for law firms of all sizes to win the day, with streamlined eD ...

  • CINQCARE

    Executive Assistant

    2 weeks ago

    CINQCARE Chicago, United States

    **CINQCARE** · **Executive Assistant & Market Operations Coordinator** · **Position Description** · **Overview** · The Executive Assistant reports to the IL Region Market President with accountability for providing strategy, judgment, organization, and evidenced-based analysis to ...

  • Dworkin and Maciariello

    Executive Assistant

    2 weeks ago

    Dworkin and Maciariello Chicago, United States

    **Executive Assistant | The Illinois Hammer Injury Law Firm** · **Salary Range**: $60,000 - $70,000 annually · **Location**:Chicago, IL (Local residents only) In-Person · **Schedule**:Full-Time · **Reports to**: Chief Executive Officer & Chief Marketing Officer · **Position Overv ...

  • Saint Anthony Hospital

    Executive Assistant

    2 weeks ago

    Saint Anthony Hospital Chicago, United States

    **About us** · Saint Anthony Hospital is a small business in HOSPITALITY in Chicago, IL. We are professional, agile and professional. · Our work environment includes: · - Modern office setting · - Food provided · - Modern office setting · **Job Overview**: · **Responsibilities**: ...

  • Saint Anthony Hospital

    Executive Assistant

    2 weeks ago

    Saint Anthony Hospital Chicago, United States

    **About us** · Saint Anthony Hospital is a small business in HOSPITALITY in Chicago, IL. We are professional, agile and professional. · Our work environment includes: · - Modern office setting · - Food provided · - Modern office setting · **Job Overview**: · **Responsibilities**: ...

  • Visual Comfort & Co.

    Executive Assistant

    3 weeks ago

    Visual Comfort & Co. Chicago, United States

    **Responsibilities**: · - Provide comprehensive administrative support to the Executive, including managing calendars, scheduling meetings, and organizing travel arrangements · - Act as a liaison between the Executive and internal/external stakeholders, demonstrating professional ...

  • Marex

    Executive Assistant

    3 weeks ago

    Marex Chicago, United States

    Diversified. Resilient. Dynamic. · Marex is a global financial services platform, providing essential liquidity, market access and infrastructure services to clients in the energy, commodities and financial markets. · The Group provides comprehensive breadth and depth of coverage ...

  • fairlife

    Executive Assistant

    2 weeks ago

    fairlife Chicago, United States

    fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers. · With nearly $2B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes**:fairlife ultra-filtered ...

  • The University of Chicago

    Executive Assistant

    2 weeks ago

    The University of Chicago Chicago, United States

    Department · Booth Deputy Dean Skinner · About the Department · The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school ha ...

  • Southern Graphic Systems, LLC

    Executive Assistant

    2 weeks ago

    Southern Graphic Systems, LLC Chicago, United States

    **General Overview**: · The Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the "C-Suite" office and infrastructure running smoothly. This role works ind ...

  • People Architectural Group, LLC

    Executive Assistant

    2 weeks ago

    People Architectural Group, LLC Chicago, United States

    **Primary Purpose**: · The Executive Assistant provides administrative support to CHRO, handling a variety of tasks to ensure the smooth functioning of the executive's office and facilitating efficient workflow. · **Responsibilities and Duties**: · - **Calendar Management**: Coor ...

  • B C Ziegler & Co

    Executive Assistant

    2 weeks ago

    B C Ziegler & Co Chicago, United States

    **POSITION OVERVIEW** · Ziegler is seeking an Executive Assistant to play a vital role in our firm's investment banking operations. This individual will be directly responsible for managing the administrative needs for our Head of Investment Banking/Head of Senior Living. Also, w ...

  • CONAGRA

    Executive Assistant

    1 week ago

    CONAGRA Chicago, United States

    Conagra Brands is looking for an Executive Assistant to support the Executive Vice President, Chief Human Resource Officer. As part of the HR team, you will perform a variety of administrative responsibilities for CHRO. · You will have contact with numerous partners and will main ...

  • My Block My Hood My City

    Executive Assistant

    2 weeks ago

    My Block My Hood My City Chicago, United States

    My Block My Hood My City is seeking an Executive Assistant to join our team · - **Summary**:_Reporting directly to the CEO, the Executive Assistant (EA) provides executive support, and serves as the primary point of contact for internal and external constituencies on all matters ...

  • DRW

    Executive Assistant

    2 weeks ago

    DRW Chicago, United States

    **DRW** is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our o ...

  • American Medical Association

    Executive Assistant

    2 weeks ago

    American Medical Association Chicago, United States

    **Chicago, IL (Hybrid)** · The American Medical Association (AMA) is the nation's largest professional Association of physicians and a non-profit organization. We are a unifying voice and powerful ally for America's physicians, the patients they care for, and the promise of a hea ...