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    Office Assistant 1 - Westmere, United States - State of New York

    State of New York
    State of New York Westmere, United States

    6 days ago

    Default job background
    Description

    Please note:

    State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting.

    If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.


    Note:

    For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

    Review Vacancy

    Date Posted 04/25/24

    Applications Due05/06/24

    Vacancy ID157208


    • Basics
    • Schedule
    • Location
    • Job Specifics
    • Contact
    NY HELPYes

    AgencyGeneral Services, Office of

    TitleOffice Assistant 1 (NY HELPS) VID 157208

    Occupational CategoryClerical, Secretarial, Office Aide

    Salary Grade06

    Bargaining UnitASU - Administrative Services Unit (CSEA)

    Salary RangeFrom $35177 to $43521 Annually

    Employment Type Full-Time

    Appointment Type Contingent Permanent

    Jurisdictional Class Non-competitive Class

    Travel Percentage 0%

    Workweek Mon-Fri

    Hours Per Week 37.5

    Workday

    From 7:30 AM

    To 3:30 PM

    Flextime allowed? No

    Mandatory overtime? No

    Compressed workweek allowed? No

    Telecommuting allowed? No

    County Albany

    Street Address 1220 Washington Avenue

    City Albany

    StateNY

    Zip Code12203

    Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:

    Applicants do not need to meet any minimum experience or education requirements.


    Applicants may be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 6 or above and eligible for transfer under Section 70.1 of the Civil Service Law.

    Duties Description

    • Provide general office support and assist with planning/ assigning the daily workload.
    • Schedule
    appointments with customers and NYS agency partners.

    • Enter data and maintain accountability of inventory by utilizing the established centralized asset repository.
    • Perform required support and clerical work which may include document preparation, tracking, while maintaining organized and complete records.
    • Serve as the onsite vehicle coordinator to maintain all associated recordkeeping and schedule regular maintenance.
    • Submit weekly performance metrics to supervisor for review and approval.
    • Proficiently utilize Microsoft Office Suite and various program specific applications.
    • Perform the full range of supervisory responsibilities.

    Operational Needs:

    • Possession and maintenance of a valid Driver's License issued by the NYS Department of Motor Vehicle is required. Operation of a motor vehicle may be required.
    • Obtain and maintain certification in CPR and comply with established safety procedures.
    • May be required to respond to emergencies 24 hours a day, 7 days a week.
    Additional Comments *There is no examination required for appointment to a NY HELPS position. Candidates hired before May 2024 will be appointed on a temporary basis. In May 2024, satisfactory employees will receive permanent, non-competitive appointments and will begin a probationary period.


    At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam.

    Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State.

    While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.


    The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission.

    We encourage applicants for all communities to apply.

    For a full version of OGS's EEO/AA statement and benefits joining Team #OneOGS, please visit

    Some positions may require additional credentials or a background check to verify your identity.

    Name Human Resources/MH

    Telephone

    Fax

    Email Address

    Address

    Street NYS Office of General Services, HRM

    31st Floor Corning Tower, Empire State Plaza

    City Albany

    State NY

    Zip Code 12242

    Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.
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