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    Executive Assistant - New York, United States - TBG | The Bachrach Group

    TBG | The Bachrach Group
    TBG | The Bachrach Group New York, United States

    2 weeks ago

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    Description

    Position Summary:

    The principal responsibility of this position is to provide Executive Administrative support to the Co - Head and team of VP's, Senior Associates, and Associates on the team.

    Responsibilities and Duties:

    • Calendars: Maintain calendars, contacts and tasks (primarily done through Microsoft Office); schedule and coordinate internal and external meetings; ordering catering for any meetings requiring breakfast/lunch/refreshments
    • Travel: Coordinate complex domestic and international travel arrangements, which include flights (commercial or private), car service, dinner reservations, colleague and client meetings etc.
    • Office Support: Order supplies preferred by team; retrieve guests/deliveries from lobby;
    • Invoicing: submit any deal related invoices on behalf of the team ( this includes all the preliminary work of setting up new vendors and projects related with new deals)
    • Presentations: Help prepare presentation materials;
    • Expenses: Review, edit and complete expense reports; work with AP for timely payments and track reimbursements;
    • Printing: printing materials for weekly team meetings; regularly printing/binding large volume deal materials when required
    • General: Assist with special projects as needed; pro-actively anticipate work assignments whenever possible;
    • Leave reporting: maintain PTO leave for entire team and submitting quarterly report to HR.
    • Maintain confidentiality of all sensitive and confidential issues.
    • Other reasonably related duties as assigned (light PA work).

    Required Qualifications:

    · Minimum of 8-10 years' experience supporting senior level management;

    · Previous job references required;

    · Experience with Concur

    · Experience with PeopleSoft

    · College degree preferred;

    · Strong computer and Internet research skills;

    · Excellent Microsoft Office Skills (primarily Outlook, Word and PowerPoint);

    · Strong organizational skills and attention to detail;

    · Ability to work independently with strong follow-through skills;

    · Excellent communication skills –

    · Flexibility to juggle an extensive degree of multiple and changing priorities;

    · Resourcefulness (especially online) in executing projects;

    · Collaborative/teamwork attitude and skills a must;

    • Maintain positive attitude in a very fast-paced and evolving work environment.
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