Administrative Assistant - Rancho Santa Margarita, United States - Jobility Talent Solutions (formerly Samiti Technology)

Jobility Talent Solutions (formerly Samiti Technology) Rancho Santa Margarita, United States

2 weeks ago

Description

We are looking for an individual who is self-motivated, organized, and detail oriented to join our team as an on-site Administrative Assistant. In this role you will be responsible for providing administrative support to a diverse and technical manufacturing operations team of 30 – 40 people while reporting to the site Operations Manager. You must be a team player who enjoys learning and working in a multi-cultural dynamic environment to complete tasks of varying technicality and business scope. You will engage in a variety of critical support responsibilities such as:

· Opening and tracking Facilities and IT support tickets

· Broadcasting communications through the site email distribution lists

· Scheduling meetings and coordinating site events

· Refreshing excel file data and saving to shared locations

· Production job traveler preparation and issuing

· Production job status and escalation tracking

· Facilitating reoccurring small group meetings for site safety tracking

· Site visitor greeting and signing in and out

· Badge access requests and temporary badge management

· PC refreshes and on-site basic IT support

· Maintaining business documents

Requirements:

· Requires higher education or specialized training/certification, or equivalent combination of education and 2 – 5 years experience as an administrative assistant

· Ability to read and converse fluently in English

· Familiarity with general PC components and set-up

· Comfortability with Windows 10 User Interface

· Experience using Microsoft Office 365 applications including Outlook and Teams

Experience with any/all the following is highly desired:

· Oracle ERP

· Purchasing

· Manufacturing environment

· Installing and setting up Windows computers

· Enterprise Resource Planning (ERP) systems and Manufacturing Execution Systems (MES)

· Meeting scheduling and facilitation

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