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    Executive Assistant - Chicago, United States - Addison Group

    Addison Group
    Addison Group Chicago, United States

    2 weeks ago

    Addison Group background
    Education / Training
    Description

    Executive Assistant -

    Our Higher Education / Nonprofit client is seeking a Executive Assistant to join their team on a CTH basis. They are looking for a candidate who has a strong background in nonprofit or high education and are interested in working in a professional environment. Apply today

    Location: Chicago, IL

    Schedule: hybrid

    Type: CTH

    Pay: $30 - $35 hourly

    Hours & Lunch: 8:30am - 5:00pm

    Main Duties & Responsibilities:

    Position Responsibilities include, but are not limited to:

    • Prepare, modify, and proofread documents, including meeting agendas, meeting materials, correspondence, articles, reports, and memos.
    • Submit, reconcile, and track departmental expense reports and invoices.
    • Coordinate executive travel and ensure smooth travel experience.
    • Assist with calendar management, schedule meetings/appointments, and related materials.
    • Opens and distributes mail for the department; handles outgoing mail.
    • Answers and screens telephone calls, takes messages, and redirects calls as appropriate.
    • Design power point presentations, various marketing materials, PDF documents, and board meeting materials.
    • Coordinate logistics, catering, and execution of meetings and special events.
    • Prepare daily calendars and print meeting materials for the President and Chief of Staff on days they are in the office. Create PDF packets of materials for their remote days.
    • Assist the Manager of Board Affairs with projects and coordination of System-wide Board of Trustees and governance activities.
    • Interfacing with executive-level professionals including the President, executive leadership, Board Members, as well as internal and external constituencies.
    • Being comfortable learning and adapting to new technology to help accelerate the team's performance.
    • Continually seek to identify and employ methods to improve existing processes or solve complex problems.

    Position Requirements:

    • High level of reliability, discernment, and commitment to maintain confidentiality.
    • High attention to detail is a must.
    • Must be responsive, quick-thinking, collaborative, demonstrate a willingness to learn, and possess an innate ability to anticipate and respond to issues.
    • Must be able to adapt to a fast-paced and changing environment while maintaining a positive attitude.
    • Must possess advanced knowledge/skills in Microsoft Office including Word, Excel, PowerPoint, OneDrive, Office 365 Suite, and Microsoft Outlook, understanding automation tools and advanced technology a plus.
    • Understanding of various programs such as, Microsoft Teams, Zoom, Diligent Boards, Concur, Workday, Vimeo, Adobe PremierPro and Canva considered a plus. Must be willing to learn these applications.
    • Excellent written communication skills with consistent application of correct spelling, punctuation, and grammar for preparing and proofreading various documents and reports, including drafting and editing executive facing deliverables.
    • Ability to multi-task and maintain a high level of productivity and efficiency.
    • Ability to manage immediate requests and regular job duties with a sense of urgency.
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