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    Administrative Assistant - Washington, United States - ektello

    ektello
    ektello Washington, United States

    2 weeks ago

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    Description

    Administrative Assistant

    Summary:

    Serve as administrative assistant to the VP, Global Regulatory Affairs.

    Handles all scheduling, travel arrangements, and expense reports. Works with team on all issues. Works with DC admin team to help with office duties. The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

    Job Responsibilities:

    • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
    • Prepareinvoices, reports, memos, letters, financial statements, and other documents.
    • File and retrieve corporate documents, records, and reports.
    • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
    • Prepare agendas and make arrangements for committee, board, and other meetings.

    Top 3 Skills:

    • Strong scheduling and communication skills
    • Must have Outlook and basic computer skills (MS Office)
    • Experience working with a VP (a decision maker when the VP is very busy)

    Skills:

    • Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
    • Make and coordinate executive travel arrangements.
    • Ability to work independently and manage one's time.
    • Ability to keep information organized and confidential.
    • Basic mentoring skills are necessary to provide support and constructive performance feedback.
    • Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint.

    Education/Experience:

    • High school diploma or GED required.
    • 5-7 years of experience required.
    • Experience working with executives is highly preferred.

    Location: Washington, DC | Hybrid (TWTh Onsite)

    Duration: Long-Term

    Pay Rate: ~ $26.00 per hour

    19120

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