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    Executive Assistant - New York, United States - Glocap

    Glocap
    Glocap New York, United States

    2 weeks ago

    Default job background
    Engineering / Architecture
    Description

    Job Summary:

    Our client, a NYC based Owner's Representatives Firm, is seeking an Executive Assistant to provide administrative support to the President and Founder. This is a great opportunity for a proactive and hardworking candidate

    Summary:

    Company: Owner's Representatives

    Position: Executive Assistant to President and Founder

    Location: Midtown NYC

    Salary: 85-105K DOE plus benefits plus discretionary bonus

    Hours: 9:00am-5:30pm plus OT as needed, however must have a 24/7 mentality

    Hybrid: 4 days a week in-office, 1 day a week from home.

    Bachelors degree preferred

    Responsibilities:

    • Extensive coordination and scheduling of internal and external meetings, conference calls, and video conference meetings; includes arranging preparation such as catering and document distribution
    • Drafting correspondence, editing meeting minutes, answering, and screening the senior executive's phone calls and directing inquiries to the proper party within the team
    • Putting together presentations, proposals, and other collateral
    • Ensure deadlines are met, questions are answered, and requests are addressed proactively and promptly
    • Making travel arrangements (airline and hotel reservations) and processing expense reports.
    • Light personal support as needed
    • Take on any day-to-day ad hoc requests and special projects

    Requirements:

    • 2 to 5 years of experience supporting a senior executive
    • Intermediate computer skills including Excel, Word, PowerPoint, Adobe PDF
    • Demonstrated professionalism, discretion, and experience working with highly confidential information
    • Strong written and verbal communications skills
    • Exceptional attention to detail
    • Demonstrated ability to multi-task, respond to needs quickly and efficiently
    • Strong interpersonal skills
    • Previous experience in an architecture firm would be preferred
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