Jobs
>
Executive Assistant
>
New York City

    Executive Assistant - New York, United States - TAIT Towers

    TAIT Towers
    TAIT Towers New York, United States

    2 weeks ago

    Tait Towers background
    Description

    Job Description

    Job Description

    Position Purpose

    The Executive Assistant will play a crucial role in supporting the Chief Legal Officer by assisting with various administrative tasks, coordinating schedules, and ensuring projects are done in a deadline-driven environment. The ideal candidate will be proactive, adaptable, and possess strong communication skills.

    Essential Responsibilities/Accountabilities

    • Perform a high volume of complex tasks autonomously in a global environment.
    • Proactive ownership of the Chief Legal Officer's calendar, scheduling and organizing complex, executive-level meetings, coordinating domestic and international travel, and a proven ability to plan-ahead and manage time effectively.
    • Effectively create and develop PowerPoint presentations for Board of Directors and other executive meetings.
    • Track and help drive the completion of key deliverables across the team
    • Work closely with the leadership team and other Executive Assistants to provide support to the organization.
    • Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team events)
    • Preparation and submittal of expense reports and other financial documentation.
    • Serve as a liaison between the Chief Legal Officer and internal and external stakeholders
    • Handle sensitive and confidential information with discretion and professionalism.

    Competencies

    Behavioral competencies that are critical to effective performance and a mapped for our organizational beliefs: Visionary, Ingenious, Dedicated, Together

    • Initiate Action
    • Detail Oriented
    • Agile and Adaptable
    • Communication

    Minimum Qualifications

    • 5+ years of Executive-level administrative support and coordination experience.
    • Previous experience in supporting legal professionals is highly desirable.
    • Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced and agile environment.
    • Excellent communication and interpersonal skills, with a customer service-oriented mindset.
    • Expert knowledge of Microsoft Office including Word, Excel, and PowerPoint especially presentation creation skills
    • Knowledge of Concur or other expense tracking software.

    TAIT Traits

    What are the top 3 TAIT Traits that can best support success in this role? These are not necessarily traits a candidate is best at now, but rather the ones that can fuel results for the candidate once they are in the role.

    The TAIT Traits are: Mindful Leadership, Coaching for Performance, Deep Listening, Emotional Agility, Accountability, Trust, Change Engaged, Decision Dynamics, Systems Thinking, Peak Performance

    • Trust
    • Accountability
    • Peak Performance

    Salary Range - $70,000 - $85,000

  • Dutech

    Executive Assistant

    2 weeks ago

    Dutech New York, United States

    Management of complex calendars with various scheduling requirements. · - Coordination of all business travel, domestic and international, including booking flights, hotels, cars and other services. · - Preparation for all meetings with senior executives and other guests, includi ...

  • Anthos Home

    Executive Assistant

    3 weeks ago

    Anthos Home New York, United States

    **JOB DESCRIPTION**: · The **Executive Assistant **will provide high-level administrative support and assistance to the Chief Executive Officer (CEO) and as assigned, other members of the Board of Directors and Leadership Team. Reporting directly to the CEO, the Executive Assista ...

  • Admirable Care

    Executive Assistant

    2 weeks ago

    Admirable Care New York, United States

    Overview: · We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant. As an Executive Assistant, you will provide administrative support to our executive team and contribute to the smooth operation of our organization. This is a ...

  • Ramsoftsystems inc

    Executive Assistant

    2 weeks ago

    Ramsoftsystems inc New York, United States

    **Position: Executive Assistant** · **Location: Home Office, 300 West 57th Street, Floor 1-44, New York, NY 10019** · **Contract: 3+ Months** · **Description/Comment**: · **Qualifications**: · - Minimum 6-10 years as an Executive or Administrative Assistant, reporting to a senior ...

  • Fidelity & Guaranty Life Insurance Company

    Executive Assistant

    1 week ago

    Fidelity & Guaranty Life Insurance Company New York, United States

    **F&G is hiring for a Executive Assistant. **This position supports and partners with the Chief Investment Officer (CIO) to manage and organize the Executives daily and weekly activities. This role will work proactively to prioritize immediate tasks and anticipates needs of the E ...

  • Friends of the Children

    Executive Assistant

    1 week ago

    Friends of the Children New York, United States

    Friends of the Children New York is a chapter of a nationwide organization dedicated to breaking the cycle of generational poverty through salaried, professional mentoring. We select the highest-risk children from Harlem and the South Bronx and commit to working with those childr ...

  • ClearMD

    Executive Assistant

    3 weeks ago

    ClearMD New York, United States

    **About Us**: · We are seeking an Executive Assistant who shares in our vision: to disrupt the industry-at-large with a renewed outlook on health that educates, empowers and makes well-being easy, fast, and clear. Aligning our values and mission to spark passion and pride in our ...

  • Ryan, LLC

    Executive Assistant

    2 weeks ago

    Ryan, LLC New York, United States

    The Executive Assistant - Level 2 ("Executive Assistant") uses experience and professionalism to perform administrative duties for an individual, group, or department. This role may work for one or several department professionals, board members, division heads, officers, or mana ...

  • Luxottica Wholesale North America

    Executive Assistant

    3 weeks ago

    Luxottica Wholesale North America New York, United States

    **Requisition ID**:844196 · **Position**:Full-Time · We are EssilorLuxottica, a global leader in the design, manufacture and distribution of ophthalmic lenses, frames and sunglasses. The Company brings together the complementary expertise of two industry pioneers, one in advanced ...

  • Creative Culinary Management

    Executive Assistant

    2 weeks ago

    Creative Culinary Management New York, United States

    **The Role** · We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the CFO, CHRO, and GC, and their respective teams. This role is critical in ensuring the smooth operation of these departments by managing calenda ...

  • Kellton

    Executive Assistant

    3 weeks ago

    Kellton New York, United States

    **Position: Executive Assistant** · **Location: New York, NY** · **Pay Rate: $30/hr. On W2 (No Benefits)** · **Contract: 12+ Months** · Role is 5 days a week in office. There is no opportunity for remote working. · The Executive Assistant will be responsible for performing an arr ...

  • Solidus Labs

    Executive Assistant

    3 weeks ago

    Solidus Labs New York, United States

    The Role: · We are seeking an Executive Assistant to support our CEO/Founder directly as well as own our New York office's operations. This is a chance to work with real operators at a global startup on the forefront of crypto compliance solutions. You'll experience the excitemen ...

  • New York Family Dentistry

    Executive Assistant

    3 weeks ago

    New York Family Dentistry New York, United States

    Are you a talented professional with a robust background project and task management seeking an exciting opportunity to showcase your skills? Look no further · **Why join New York Family Dentistry?** · - Team and Growth focused organization · - Family atmosphere with a real focus ...

  • TruAdvantage Team

    Executive Assistant

    2 weeks ago

    TruAdvantage Team York, United States

    Are you interested in a versatile role with leadership opportunities? We're hiring a professional and proactive executive assistant to support our lead supervisor. You'll be in charge of managing schedules, making travel arrangements, organizing our filing systems, and making sur ...

  • Vista Imaging Group

    Executive Assistant

    2 weeks ago

    Vista Imaging Group New York, United States

    Overview: · We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant. As an Executive Assistant, you will provide administrative support to our executive team and ensure the smooth operation of our office. · **Responsibilities**: ...

  • Community Access, Inc.

    Executive Assistant

    2 weeks ago

    Community Access, Inc. New York, United States

    Founded in 1974, Community Access celebrates its **_50_**_th_**_ Anniversary_** as a pioneer of supportive housing and social services in NYC for people with mental health concerns. We proudly lead advocacy efforts that rally our community to promote human rights, social justice, ...

  • Santander US

    Executive Assistant

    3 weeks ago

    Santander US New York, United States

    Executive Assistant · New York, United States of America · The Executive Assistant performs secretarial and administrative assignments of a confidential nature including, but not limited to, calendar management; scheduling meetings; booking meeting rooms; coordinating travel arra ...

  • Dutech Systems

    Executive Assistant

    1 week ago

    Dutech Systems New York, United States

    **New York,NY**: · **DatePosted : 5/20/2024 12:48:08 AM **:JobNumber : DTS · JobType : W2 · Skills: Administrative Assistant, Advanced Microsoft Office skills, including Outlook, PowerPoint and Excel. · **RATE RANGE: $40 - $50 Per Hour** · **Responsibilities**: · Management of c ...

  • Enica Engineering

    Executive Assistant

    3 weeks ago

    Enica Engineering New York, United States

    **Responsibilities**: · - **Calendar and Schedule Management**: Efficiently manage the executive's calendar, schedule appointments, and coordinate meetings, both internally and externally, to optimize time management. · - **Meeting Support**: Prepare meeting agendas, attend, and ...

  • Holland Aquatic Center

    Executive Assistant

    3 weeks ago

    Holland Aquatic Center Holland, United States

    **Holland Aquatic Center is seeking a part-time Executive Assistant to join our growing team** · **Primary Responsibilities**: The Executive Assistant is responsible for providing administrative support for the Executive Director and Management Team. Responsibilities include prov ...