Petra Brook

Senior level Executive Assistant with 10 years of experience enhancing and supporting executive productivity and streamlining business operation efficiency seeking challenging position in a fast-paced environment. Overseeing effective scheduling, travel planning, vendor and client research, negotiation, and project execution. Operate well with a close team or with little to no supervision. Passionate about technology, social science and psychology. Skilled at adapting new technologies and software systems to streamline workflow.

EXPERIENCE

EXECUTIVE / PERSONAL ASSISTANT

Beacon Sports Properties  //  New York, NY   //   FEBRUARY 2020 - present

• Managed CEOs complex and frequently changing travel arrangements and coordinated pre-planning for trips.
• Managed over 300 external contacts for CEO and kept track of periodic communication needed for priority contacts.
• Produced accurate office files, updated spreadsheets, and crafted quarterly presentations to support executives and boost team efficiency.
• Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.

EXECUTIVE ASSISTANT

Two Roads Hospitality  // New York, NY  //  MARCH 2018 – FEBRUARY 2020

• Provided logistical support for programs, meetings and events, including room reservations, agenda preparation and calendar maintenance.
• Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate guidance.
• Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.

ADMINISTRATIVE ASSISTANT

Tag Worldwide //  New York, NY  //   JULY 2017 – MARCH 2018

• Provided administrative support to senior staff, as needed.
• Created expense reports, budgets and filing systems.
• Conducted research to prepare, gather and proof briefing materials, agendas, and decks for all executive level meetings.
• Developed and maintained alert systems for upcoming deadlines on incoming requests, projects, and events.
• Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
• Distributed company-wide announcements, booked conference rooms, and managed company Annual Report.

RECEPTIONIST

Denstock Management  //  Charlottesville, VA  // OCTOBER 2013 – JULY 2017

• Initial point of contact for the business in office, by phone and e-mail
• Maintained internal client filing systems
• Provided administrative support for senior staff and executives of all levels

BUSINESS ADMINISTRATION, BS

University of Virginia

2013 - 2017