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    Administrative Assistant - Chicago, United States - North Bridge Staffing Group

    North Bridge Staffing Group
    North Bridge Staffing Group Chicago, United States

    3 days ago

    Default job background
    Accounting / Finance
    Description

    We are in search of an Administrative Assistant to deliver comprehensive administrative support to a senior leader and their team, prioritizing confidentiality, discretion, and sound judgment.

    Key Responsibilities:

    • Facilitating meetings by gathering and preparing necessary documents, coordinating agenda items, and ensuring the partner is well-informed.
    • Proactively managing the partner's schedule, anticipating potential conflicts, and optimizing time management.
    • Offering executive-level administrative assistance, including email management, drafting communications, organizing files, handling invoices, expenses, and tax documents, as well as preparing presentations.
    • Maintaining and updating calendars, promptly communicating any adjustments.
    • Providing administrative support for various business needs, including travel arrangements and liaising with accounting professionals for monthly reporting.

    Ideal Candidate Traits:

    • Proactive, detail-oriented, and highly organized with excellent multitasking abilities.
    • Demonstrates tact, diplomacy, and discretion, especially when dealing with sensitive information.
    • Strong communication skills, capable of engaging with individuals at all levels, particularly senior executives.
    • Dedicated, persistent, and known for providing reliable support.
    • Possesses a deep understanding of the business, enabling effective prioritization and problem-solving.
    • Comfortable with technology, including Microsoft Office Suite and travel/expense systems like SAP Concur.
    • Works well both independently and collaboratively, adaptable to changing priorities.
    • Exhibits professionalism, good judgment, and confidentiality in all interactions.
    • Capable of handling tasks with accuracy, attention to detail, and efficiency.
    • Skilled in research, problem-solving, and conflict resolution.
    • Willing to collaborate with other administrative team members and provide backup support as needed.

    Requirements:

    • Bachelor's Degree
    • Minimum 2 years of support function experience
    • Proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and SharePoint
    • Familiarity with SAP Concur preferred
    • Strong interpersonal and communication skills
    • Ability to prioritize tasks, meet deadlines, and adapt to changing priorities
    • Tech-savvy and proactive in improving efficiency with available tools
    • Works well in a team environment and provides support as necessary.
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