Administrative Assistant - Chicago, United States - Primera Engineers, Ltd

Description

Provides administrative and staff support services primarily to project teams and management of the company, with secondary support to additional functional areas, as necessary.

WHO WE ARE
We're a people-first organization. We value knowledge and learning. We believe in the power of connection and collaboration and we seek to build relationships that mean something.

We employ some of the best and brightest in the industry and we work hard to maintain a culture that our people can be proud of.

WORKING FOR PRIMERA

Our Corporate team is a talented group of HR, marketing, IT, finance and administrative professionals that band together to continuously move our company forward.

Ever focused on providing a first-class client experience, we connect with people across the organization to support all aspects of our company's operations.

WHO YOU ARE:

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You have a bachelor's degree with at least 3 years of relevant experience.
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You're an excellent communicator, and have strong supervisory and team skills. You're also a great mentor.
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You're a great multitasker with outstanding organizational skills. You're also resourceful and a great problem-solver.
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You have strong decision-making skills, and the ability to develop, coordinate, & implement cross-functional processes and procedures.
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You're a tech whiz and are proficient in Microsoft Office.
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You have an outstanding professional presence with the ability to build credibility and collaborate directly with office leadership.


WHAT YOU'LL DO
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Manage Executives schedules and calendars. You'll coordinate meetings, schedule meetings with vendors and the team, and performance reviews.
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You'll manage inventory, taking equipment out to staff when needed, ordering new inventory, and maintaining PPE equipment.
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You'll maintain training for construction staff, ensuring all certifications and licenses are up to date. You will develop tracking of classes, notify when certifications expire, and maintain list of who needs additional training.
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You'll manage Construction Team communication, responsible for maintaining Teams challenges, coordinating construction updates for Division Meetings, and creating slide decks. You will add forms, policy changes, and group communication to our intranet site.
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You'll manage supplies by ordering new equipment, managing equipment offboarding and new hire onboarding, and creating an equipment maintenance schedule.
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You'll assist with marketing tasks, ensuring fact sheets are kept current, and coordinating as needed.
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You'll maintain all policies & procedures manuals, oversee department budget planning & development, and ensure the company is operating securely and effectively.
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You'll assistant with project management tasks, ensuring daily reports are completed, assisting with scheduling, working on project check lists.


SOME OF WHAT YOU'LL ENJOY

• An excellent benefits package including 401K match and employee stock ownership, gym and transit subsidies, paid volunteer time off, parental leave, continuing education reimbursement and much more
• Flexible work scheduling in a fastgrowing company
• A fun, inclusive, and collaborative environment
• Colleagues that appreciate differences in people, perspectives, cultures, and ideas
• The fruits of our employeeled committees focused on offering engaging social, wellness and community service activities all year long

Equal Employment Opportunity
Primera is committed to the principles of equal employment opportunity.

Primera's practices and employment decisions, including those regarding recruitment, hiring, assignment, promotion and compensation, shall not be based on any person's race, color, creed, religion, national origin, sex, age, ancestry, disability, physical handicap, marital status, sexual orientation, veteran status, citizenship status or other protected group as defined by law.