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    Administrative Assistant - Newark, United States - Jackmont Hospitality

    Jackmont Hospitality
    Jackmont Hospitality Newark, United States

    2 days ago

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    Description

    Job Description

    Job Description

    DUTIES/RESPONSIBILITIES AS ADMINISTRATIVE MANAGER

    1. CREDENTIALING
    • New Badging Process
    • Schedule Fingerprint Appointment
    • Complete Fingerprint & Badge Applications
    • Send Email Notification with Instructions to New Hire
    • Schedule Onsite Training & New Badge Appointment
    • Send Email Notification with Instructions
    • Renewals
    • Maintain List of Renewal Dates for Each Team Member for Each Location
    • Schedule Renewal Appointment for Each Existing Team Member
    • Complete Badge Renewal Applications
    • Send Appointment Log to General Manager
    • Request Check to Replenish Funds in Badging Account
    • Troubleshoot Badging Issues When They Occur
    1. RECRUITING EFFORTS
    • Pull Applications
    • Pre-Screen
    • Schedule Interviews
    • Send Interview Confirmation to Applicant and Applicable GM
    • Schedule, Manager and Follow-up on Internal Hiring Events
    • Attend and Follow-up of External Job Fairs
    • Request Rooms for Interviews Monthly
    1. AIRLINE VOUCHER MANAGEMENT
    • Collect Vouchers from Each Store – Weekly
    • Sort, Copy Invoice, Scan and Email to Abraham Nti-Ababio at Corporate
    • Overnight or Prepare to Mail Invoice & Vouchers to Each Airline
    1. MILITARY CHECKS & DEPOSIT SLIPS
    • Collect Military Checks from Each Location – Weekly
    • Send to Abraham Nti-Ababio at Corporate
    • Monitor Supply of Deposit Slips & Order When Needed

    Despo Garrett – Administrative Manager

    Duties/Responsibilities

    Page 2

    1. INVOICES FOR 5102 & 5103
    • Pick Up from Each Location – Weekly
    • Scan Invoices and Email to Dreamer Daniels at Corporate
    1. MANAGE PARKING & MARTA ACCOUNTS
    • Marta
    • Order Cards
    • Get Monthly Requests from Each Location
    • Upload Information on Marta Website [Name, Employee I.D. No., Phone & Email]
    • Distribute Breeze Cards to Each Team Member
    • Submit Spreadsheet to Accounting Each Month
    • Parking
    • Get Monthly Requests from Each Location
    • Submit Information to Parking Office [Name, Tag Number, Make/Model of Vehicle]
    • Pick up Devices from Parking Office & Distribute to Each Team Member
    • Verify Monthly Invoice & Submit Spreadsheet to Accounting
    1. SERVSAFE ADMINISTRATION
    • Instructor/Proctor – Conduct Training & Administer ServSafe Exams to keep managers in compliance with ServSafe Manager Certification
    1. MANAGE PAY CARDS
    • Track Number of Pay Cards Each Location has and Order When Needed
    1. TAPP ADMINISTRATOR [December 2021 – February 2023]
    • Submit Requests for Gate Passes Daily [Upload to Shared Folder from COA]
    • Download Approved Gate Passes [if not received – send email to Access Control]
    • Print, Email to Stores & Leave Copy at Atrium Fridays for Pick up

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