Administrative Assistant - Jersey City, United States - Prudentia Group

Description

About us
Prudentia Group is a management and technology consulting and software development company in Jersey City, NJ.

Our clients are global pharmaceutical companies who depend on us to build, maintain, and improve their drug safety processes and systems.

Our team is across the USA, EU, and India. Our HQs in Jersey City is frequented by our local team, our clients, and colleagues from our India office.


Job Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team.

As an Administrative Assistant, you will provide support to the office by performing various administrative tasks and ensuring smooth operations.

This is a full-time position located at our office in.


Duties:

• Perform general clerical duties, including data entry, filing, and organizing documents
• Assist with order entry and inventory management
• Coordinate and schedule meetings, appointments, and travel arrangements
• Provide personal assistant support to executives as needed
• Assist with project coordination and followup on action items
• Transcribe meeting minutes and other important documents
• Serve as a point of contact for internal and external stakeholders
• Greet visitors and direct them to the appropriate person or department
• Answer phone calls and respond to inquiries in a professional manner
• Maintain inventory of office equipment
• Onboard employees
• Onboard vendors
• Conduct periodic reviews of office access and vendor contracts
• Work with the HR and administrative team from our India office
• Author memos and presentations per the direction of managers

Qualifications:

• Previous experience as an administrative assistant or in a similar role is preferred
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent written and verbal communication skills
• Proficient computer literacy, including knowledge of Google Suite and Microsoft Office
• Ability to maintain confidentiality and handle sensitive information with discretion
• Attention to detail and accuracy in all work performed

We offer competitive compensation based on experience.

If you are a motivated individual with strong organizational skills, we would love to hear from you. Please submit your resume for consideration.


Pay:
$ $35.00 per hour


Expected hours:
per week


Benefits:

• 401(k)
• 401(k)

matching

• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Jersey City, NJ 07302: Relocate before starting work (required)

Work Location:
In person