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    Executive Assistant - Miami, United States - NBC Universal

    NBC Universal
    NBC Universal Miami, United States

    1 week ago

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    Description

    We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences.

    We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service.

    We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences.

    NBCUniversal is a subsidiary of Comcast Corporation.

    Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion ) initiatives, coupled with our Corporate Social Responsibility ) work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.


    The Executive Assistant is responsible for providing comprehensive administrative support for the EVP, Telemundo Studios and other executive team members.


    Job Duties:

    • Provides administrative assistance to the EVP, Telemundo Studios and other team members, including managing executive calendar.
    • Ensures email, phone calls and other messages are delivered to the appropriate manager or responsible party in a timely manner, acting with the appropriate sense of urgency.
    • Effectively arranges meetings, conference calls, videoconferences and coordinates staff meetings and client meetings as necessary; prioritizes meeting requests based on importance and schedules accordingly.
    • Arranges domestic and international travel.
    • Assists with the preparation of presentations, metric reports, dashboards, and other business reports.
    • Coordinates participation of Corporate and Network events and manages domestic and international group travel logistics.
    • Performs general duties, including general correspondence, word processing, filing, faxing, copying, preparing and reconciling expense reports, ordering office supplies and managing all subscriptions.
    • Effectively interface with every level of employee, customers and external constituents.
    • Assists with internal communications as well as communications with clients.
    • Processes, tracks and reconciles departmental invoices.
    • Performs and manages special projects and assignments as directed, specifically dealing with administrative functions and the coordination of events [e.g., arrange catering, coordinate location, etc.].
    • Plans/coordinates various events in conjunction with internal departments.
    • Works under the direct supervision of the EVP, Production and is responsible for completing any other tasks as assigned by supervisor.

    Basic Requirements:

    • Bachelor's degree and a minimum of 2 years of prior administrative. experience, at executive assistant or comparable level, or an equivalent combination of education and experience.
    • Excellent computer skills and proficiency with all Microsoft Office applications, especially PowerPoint and Excel; demonstrated expertise utilizing Excel pivot tables and advanced features (such as VLOOKUPs and other formulas) to provide reporting and summarize data sets.
    • Proven analytical skills, with the ability to manipulate, summarize and present data in a cohesive manner.
    • Exhibits strong documentary organizational skills.
    • Must be fully fluent in English and Spanish (both written and verbal).
    • Demonstrated ability to multitask in a fast paced, dead-line driven environment.
    • Demonstrated ability using discretionary judgment in the handling of written correspondence and written/verbal communications.
    • Executive presence, presentation and communication skills.
    • Ability to manage electronic filing systems.
    • Proven ability to maintain a high level of confidentiality.

    Desired Characteristics:

    • Attention to detail and demonstrated initiative, with ability to follow through without supervision.
    • Ability to successfully manage multiple projects and deal with deadline pressure.
    • Experience with MS Project and Visio.
    • Previous experience in media, creative, or technology fields.
    • Must demonstrate good judgment.

    Additional Requirements:

    • This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
    • Willingness to travel with short notice and on weekends.
    • Willingness to work flexible hours including late and/or last-minute scheduling changes in a 24/7 production work environment.
    • Must be willing to work in the greater Miami, Florida area.
    • Must be 18 years or older.
    • Must have unrestricted work authorization to work in the United States.
    • Must be willing to be covered by Solutions, NBCU's Alternative Dispute Resolution Program.


    NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

    NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.


    If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access as a result of your disability.

    You can request reasonable accommodations by emailing
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