- Coordinate and execute all aspects of course-related copying and printing including completion of print jobs, supplies ordering, copier troubleshooting, and communication with vendor to elicit repair and maintenance.
- Act as department records manager which includes maintaining a database of documentation per UT guidelines, disposal of records according to retention policies, and communication of retention policies and timelines to department faculty and staff. Request Shred Pick-up.
- Assist Chemistry Student Services Office with clerical tasks including managing the front desk, answering phones, filing, data entry, etc. Aid in scheduling student exams in the testing center and monitoring exams. Assist in making appointments for academic advisors and student check-in for appointments.
- Hire and manage schedule of student proctors needed for Chemistry.
- Other related functions as assigned.
- Resume/CV
- 3 work references with their contact information; at least one reference should be from a supervisor
- Letter of interest
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Administrative Assistant - Austin, United States - University of Texas at Austin
Description
Job Posting Title:
Administrative Assistant----
Hiring Department:
Department of Chemistry----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Non-Exempt----
Earliest Start Date:
May 06, 2024----
Position Duration:
Expected to Continue----
Location:
UT MAIN CAMPUS----
Job Details:
ResponsibilitiesHigh school graduation or GED and three years of experience with clerical functions.
Relevant education and experience may be substituted as appropriate.
Preferred QualificationsBachelor's degree and one year of experience with clerical functions. Experience working in a copy center or printing facility; experience working in an institution of higher education; demonstrated ability to interact professionally with diverse populations; familiarity with MS Office Suite, especially Outlook, Word, and Excel. Familiarity with UT administrative procedures and applications.
Salary Range$42,000+ depending on qualifications
Working ConditionsTypical office environment
Required MaterialsImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----
Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----
Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is For more information about E-Verify, please see the following:
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
