Administrative Assistant - Austin, United States - American Fire Systems, Inc

Description

Administrative Assistant

About AFS

American Fire Systems has been in business for 22 years, selling, designing, installing, inspecting and maintaining fire protection systems in Texas for some of the nation's largest high-end multi-family developers.

Specializing in fire sprinkler systems, fire alarm systems, fire pumps & fire extinguishers, AFS is pursuing new verticals, new services, and new markets to aggressively augment its growth.

Now pursuing fire protection opportunities in Commercial, Industrial, Government, Education (K-12) & Healthcare as well as the Multi-Family, AFS has also expanded into the Security field and now offers expertise in selling, designing, installing and servicing CCTV & Security Alarms, Access Control systems and monitoring services for both Security and Fire Alarm.

These initiatives demand acquiring and developing new talent and ambitious team members who want a burgeoning career in the industry with a company intent on future growth.

Not only is American Fire Systems continuing to grow in their offerings, they are also increasing its reach.

While holding a significant market share in the greater Houston area, AFS has recently opened offices in the Austin/San Antonio/Dallas/Fort Worth markets.

About the Role

What you'll do (day to day)

• Job Folders: (Contains all jobrelated paperwork: Check Requests, Transmittals, Permits, P.O.s, Invoices, Warranty, etc.)
• Admin functions include 50% project documents coordinator and 50% service admin/dispatcher.
• Billings: Process the Department billings on a timely basis.
• Invoices: Mailing invoices to all customers.
• Collections: Make collection calls if needed.
• Filing: Filing all job documentation.
• Process contracts.
• Process partial & final lien waivers.
• Answer all incoming calls and distribute to the proper Point of Contact.
• Other duties assigned, as necessary.

Required Education and Experience

• Minimum 2+ years experience in similar role.
• Some college preferred.
• Advanced proficiency in

Microsoft Office:
Outlook, Word, Teams, PowerPoint, and Excel.

• Excellent customer relationship and organizational skills.
• Professional appearance and demeanor.
• AIA billing experience is a PLUS.
• Quick Learner.
• Ability to multitask.
• Must also be able to pass preemployment drug screen.
• High attention to detail.
• Expert level in written, verbal communication skills.
• US work authorization.

Why join us?
We are looking for great people to join a fast-paced, growing, and innovative business.


We offer:

• 100% Employer paid health, dental and vision programs for Employee.
• Personal timeoff.
• Weekly Pay.
• 401(K) match.
• Merit advancement opportunities.
• Career development & training.
• Pay $1920hr (depending on experience level).

American Fire Systems is an equal opportunity employer

Pay:
$ $20.00 per hour


Benefits:

• 401(k)
• 401(k)

matching

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Accounts payable: 2 years (preferred)
• Clerical experience: 2 years (required)

Microsoft Excel: 2 years (preferred)


Work Location:
In person