Administrative Assistant - Austin, United States - University of Texas at Austin

University of Texas at Austin

Verified Company

Austin, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Posting Title:
Administrative Assistant

Hiring Department:

Special Education

Position Open To:

All Applicants

Weekly Scheduled Hours:

FLSA Status:

Non-Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue Until Aug 31, 2024

-
Location:

UT MAIN CAMPUS

Job Details:

Purpose

Position will serve as full-time on-campus contact for remote administrative team and perform administrative functions to support the day-to-day management of research projects.

Responsibilities:

Answer phone calls.
Provide general support to the Center's administrative team. This includes, but is not limited to, providing new hires access to MCPER's Community Pages, updating the center's directory, and assisting the Director with Space management.
Receive, distribute, and arrange shipments and mail.
Request and maintain office supplies.
Support the Center's administrative team by supporting all facets of grant management, including but not limited to, reimbursements, budgeting, travel planning, and events.
Update accounting spreadsheets and maintain digital files on Box.
MCPER Inventory Lead.
Other duties as assigned.

Required Qualifications

High school diploma or GED. Three years of clerical experience. Proven ability to multi-task. Proven ability to prioritize assignments. Proven ability to meet deadlines. Proven ability to work independently. Clear and effective oral and written communication skills. Professional demeanor.

Relevant education and experience may be substituted as appropriate._

Preferred Qualifications

Bachelor's degree. Proficient with Microsoft Word and Excel. Proficient with Mac computers.

Salary Range

$40,000 - $44,000

Working Conditions- Typical office environment.

Required Materials- Resume/CV- 3 work references with their contact information; at least one reference should be from a supervisor- Letter of interest

Employment Eligibility:
Retirement Plan Eligibility:
Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an

equal opportunity/affirmative action employer

, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original

documents

to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015.

The university's company ID number for purposes of E-Verify is For more information about E-Verify, please see the following:

E-Verify Poster (English)

[PDF]- E-Verify Poster (Spanish)
[PDF]- Right To Work Poster (English)
[PDF]- Right To Work Poster (Spanish)
[PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting.

Responsible employees under Title IX are defined and outlined in

HOP-3031

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.

You may

access the most recent report here

or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.