Administrative Assistant - Austin, United States - RK&K

RK&K

Verified Company

Austin, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

RK&K is committed to finding a dedicated and strong Administrative Assistant for our Austin, TX office in support of our Transportation Engineering Group.

In this role, you will provide task-oriented support for our projects and teams.

You will be responsible for these essential functions:
Essential Functions Office/landlord communication, work orders Baltimore contact for office, events, fleet, etc.

Phones, mail, shipping, greeting visitors Orders, vendors - coffee, office supplies Expense reports Follow up on open tasks Assisting in scheduling meetings New employee onboarding and coordination w/Baltimore Fleet, Inspector mileage assistance/monitoring/auditing Printer/Copier/IT communication and support Conference registration, airlines, hotelsAssist in gathering info for project setup (agreements, NTP, contracts), submittals through RKK portal.

Update/monitor tracking material (consultant contacts, FY strategy, DBE/HUB tracking ) Assist preparing info for strategy meeting as needed Scheduling meetings Review proposals Assist with proposal close-out/data entry in Deltek Assist in contract invoice setup/monitoring/processing/tracking Project status report development and updates (from data provided by others) Project document control & document management support (provide training) Processing submittals/ QC Scheduling contract and client meetings
Required Skills and Experience Minimum two (2) years' professional office administration experience Advanced Microsoft Word and Excel skills with working knowledge of other Microsoft Office products Ability to exercise sound judgment in managing confidential or sensitive information Excellent oral and written communication skills Excellent interpersonal and professional skills Ability to work in a fast-paced and demanding environment Excellent time management skills and ability to multi-task Highly organized and meticulous attention to detail
Preferred Experience and Education Prior experience in AEC administration Prior experience with Adobe Creative Suite

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities and activities may change at any time with or without notice.

What We Offer:

RK&K offers excellent potential for career advancement and professional growth.

We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including:
Paid time off Hybrid work (home and office) Tuition reimbursement Health, dental, vision, life and disability insurances Paid parental leave Wellness programs and employee resource groups Career Development Matching 401(k) plan Paid Holidays Much Much more
Why RK&K?

As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work.

What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years.

To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward.

Drug-Free Workplace RK&K maintains a drug-free workplace. Employees of RK&K are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana

EEO/Affirmative Action RK&K is an equal opportunity/affirmative action employer.

All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.