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    Administrative Assistant - New York, United States - Tandym Group

    Tandym Group
    Tandym Group New York, United States

    6 days ago

    Tandym Group background
    Administrative
    Description

    A New York City-based social services organization is looking to fill an immediate need with the addition of a new Administrative Assistant to their team in Manhattan. In this role, the Administrative Assistant will be responsible for providing general assistance to the Chief Financial Officer & Chief Human Resources Officer.

    Responsibilities:

    The Administrative Assistant will:

    • Act as a liaison with other support staff to proactively coordinate onsite or offsite meetings, events, and travel arrangements among C-level Executives, Senior Management, etc.
    • Work with the Office Manager & EA to align Executives' travel and lodging accommodations
    • Prepare and submit travel and lodging reimbursement documentation on behalf of the CFO & CHRO
    • Assist with the logistics of employee and company- wide events and engagements
    • Maintain physical and digital filing systems
    • Log mailed checks reconciled by the Director of Health Information Systems & Fiscal department
    • Utilize project management tools to track tasks on collective projects
    • Continuously update shared cloud-based storage for a seamless flow of information and resources
    • Ensure operable office equipment, including copy machines, scanners, fax, computers, printers, and shredders, and as needed submit repair requests
    • Screen visitors, maintain sign-in logs, and ensure visitors comply with the organization's visitor protocols
    • Maintain a tidy reception area, stocked and organized kitchenette, conference room, storage closets & communal areas
    • Perform other duties, as needed

    Qualifications:

    • 3+ years of Administrative experience
    • Associate's Degree
    • Working knowledge of office equipment (printers, scanners, fax machines, etc.) Work collaboratively across multi-disciplinary teams.
    • Microsoft Office proficient
    • Solid problem solving and time management skills
    • Exceptional phone etiquette
    • Great interpersonal skills
    • Excellent communication skills (written and verbal)
    • Strong attention to detail
    • Highly organized

    Desired Skills:

    • Bachelor's Degree
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