Administrative Assistant - New York, United States - Breaking Ground

Breaking Ground
Breaking Ground
Verified Company
New York, United States

3 weeks ago

Mark Lane

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Mark Lane

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Description

ABOUT US:

  • We believe that everyone deserves a home


Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut.

Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.

But we didn't stop at providing housing.

Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors.

Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.


Reporting to the Vice President, Programs, the Administrative Assistant is the main point of contact for the 12th floor administrative offices for Programs and Property Management.

The Administrative Assistant is responsible for basic bookkeeping including petty cash, check requisitions, billing, and processing check request vouchers for company credit card accounts.

The Administrative Assistant schedules the 12th floor conference room, schedules meetings, maintains filing systems, and manages office mail and general inquiries.

The Administrative Assistant helps to coordinate and set up staff events and meetings.

This is a position on-site, Monday-Friday.


ESSENTIAL DUTIES AND RESPONSIBILITIES:


  • Answer telephone, take messages, and direct calls
  • Manage walkins, direct people to the appropriate Breaking Ground buildings, programs, or services
  • Maintain and manage staff calendars for senior leadership in Programs, Property Management, and Asset Management
  • Compose, type, and edit correspondence, reports, memoranda and other materials
  • Manage invoices, check requests, credit card reconciliations
  • Track and order supplies
  • Coordinate events
  • Provide coverage for the 5th floor reception desk as needed
  • Perform other duties as assigned

MINIMUM QUALIFICATIONS:


  • High School diploma or equivalent required
  • Minimum 2 years of experience in administrative support or related position required
  • Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams required
  • Must be able to handle multiple tasks simultaneously
  • Must have strong written and verbal skills
EOE/M/F/Vet/Disabled
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