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    Executive Personal Assistant - Irvine, United States - Trusted Tech Team

    Trusted Tech Team
    Trusted Tech Team Irvine, United States

    2 weeks ago

    Default job background
    Technology / Internet
    Description

    Who we are:

    Trusted Tech Team is a leading Microsoft Cloud Solutions Provider (CSP) specializing in Microsoft Cloud services, Microsoft perpetual licensing, and Professional and Security Services for medium and enterprise-sized businesses.

    Their robust team of in-house, U.S-based Microsoft architects and engineers are certified in all 6/6 Microsoft Solutions Partner Designations in the Microsoft Cloud Partner Program. Prioritizing a people-centric mission, Trusted Tech Team has transformed the software licensing experience, giving IT professionals complete confidence in the success of their business.

    Featured on Forbes, CIO Review, Spiceworks, and other publications, we have become one of the fastest-growing companies in the U.S., Canada, and the UK.

    Overview:

    We are currently seeking a highly motivated and organized Executive Personal Assistant to provide comprehensive support to our Chief Operating Officer. This role entails managing the COO's personal affairs, including running errands, handling deliveries, etc.; in addition to assisting with executive administrative tasks within the office environment. The ideal candidate will be a proactive and detail-oriented individual with exceptional communication skills and the ability to maintain confidentiality.

    Responsibilities:

    • Efficiently manage the COO's calendar, scheduling appointments, and coordinating both office and offsite meetings.
    • Arrange travel arrangements, including flights, accommodations, and transportation, for both professional and personal purposes.
    • Execute ad hoc requests and projects as assigned by the COO, both onsite and offsite
    • Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and discretion.
    • Maintain confidentiality when handling sensitive information and documents.
    • Facilitate communication and workflow between various departments and staff members.
    • Screen and direct phone calls, emails, and visitors appropriately.
    • Coordinate logistics for meetings and events, including setup, coordination, and follow-up activities.

    Required Skills & Qualifications (must-haves):

    • 3+ years of proven executive assistant experience (with 2+ years of personal assistant experience preferred).
    • High school diploma or GED required (college degree in hospitality, business administration, or a related field is preferred).
    • Exceptional organizational, time-management, and prioritization skills are a must.
    • Strong interpersonal and communication skills, with the ability to interact effectively with individuals at all levels.
    • Demonstrated ability to handle confidential information with discretion and sensitivity.
    • Meticulous attention to detail and strong problem-solving abilities.
    • Proficiency in Microsoft Office and Google Suite.
    • Client-focused mindset with a dedication to providing high-quality 'white glove' service.
    • Flexibility to work beyond regular business hours (as needed).
    • Commitment to delivering work of the highest quality to meet and exceed expectations.
    • Valid driver's license for offsite errands and related duties.

    Benefits:

    100% HMO Healthcare Coverage

    Vision and Dental Insurance

    401(k) plan with a 4% match by TTT

    Executive Assistant: Mileage and Gas Reimbursement

    Executive Assistant work cell phone is provided by TTT

    Paid time off + sick pay + paid holidays

    Paid Parental Leave

    Estimated salary range: $75K - $85K (*DOE)

    *Trusted Tech Team is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation/gender identity, or any other characteristic protected by applicable law.*

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