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    Executive Assistant - Chicago, United States - Mack & Associates, Ltd.

    Mack & Associates, Ltd.
    Mack & Associates, Ltd. Chicago, United States

    1 week ago

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    Description

    A highly regarded professional services firm is looking to hire a dynamic and personable Executive Assistant to join their team. In this role, the Executive Assistant will be responsible for delivering thorough administrative support to several senior executives. This involves intricate calendar management, including scheduling meetings, coordinating appointments, and arranging travel logistics for both domestic and international trips. The successful candidate will be someone who demonstrates a high level of initiative, possesses exceptional attention to detail, and excels in a fast-paced, constantly evolving workplace. This role requires a strong ability to prioritize tasks and manage multiple projects simultaneously.

    Compensation for this position is $70,000 to $90,000, depending on the candidate's experience and qualifications.

    Responsibilities of the Executive Assistant:

    • Deliver thorough administrative assistance to several high-level executives, managing a range of tasks to ensure seamless operations
    • Oversee complex and often conflicting executive calendars, including coordinating meetings, scheduling events, and organizing all related logistics
    • Plan and coordinate meetings and events, handling all necessary arrangements such as booking venues, organizing catering, and preparing presentation materials
    • Arrange travel for executives, including booking flights, reserving accommodations, and creating detailed itineraries
    • Prepare and submit expense reports and process invoices, ensuring accuracy and compliance with company policies
    • Act as a liaison between executives and clients, maintaining professionalism and confidentiality in all interactions
    • Provide personal support to executives, including running errands, managing personal calendars, and coordinating personal travel arrangements as needed
    • Undertake other projects and tasks as assigned, demonstrating flexibility and adaptability to meet changing demands

    Requirements of the Executive Assistant:

    • Bachelor's degree preferred
    • A minimum of 3 years of experience providing support to executives or high-level managers
    • Advanced proficiency in Microsoft Office Suite, with an ability to use programs like Word, Excel, PowerPoint, and Outlook effectively
    • Exceptional written and verbal communication skills, allowing clear and professional interactions with clients and executives
    • A keen eye for detail and a high level of organization to manage multiple tasks and deadlines efficiently
    • Strong aptitude for prioritizing tasks and multitasking, particularly in fast-paced environments with shifting priorities

    P-20

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