Jobs
>
Administrative Assistant
>
New York City

    Administrative Assistant - NEW YORK, United States - BLOOMINGDALE'S

    BLOOMINGDALE'S
    BLOOMINGDALE'S NEW YORK, United States

    2 weeks ago

    Default job background
    Full time
    Description
    Job Overview:

    The Administrative Assistant will provide administrative and internal operational support to Executive Committee level leadership. The responsibilities will include calendar/travel management, generating reports, and creating power point presentations. The ideal candidate must possess very strong communication and organization skills, with proficient knowledge of the tools utilized by the EC member (Microsoft Word, Excel, Power Point and be adaptive to learning Google affiliated tools). Discretion and confidentiality are required as this position has access to highly sensitive information and serves as the gatekeeper to EC level. He/She must also be professional, reliable, proactive, engaging, possess a sense of urgency, prioritization, and can multi-task in a fast-paced environment.

    Essential Functions:

  • Act as liaison for EC and provide support by anticipating business needs, proactively addressing workload, identifying opportunities to increase standardization and improve overall efficiency.
  • Manage an active calendar of appointments and prioritize conflicting needs with efficiency. Proactively determine and implement ways to reduce calendar conflicts.
  • Arrange and schedule meetings, and in partnership with EC leader, coordinate the agenda, prepare any meeting materials and handle logistics.
  • Generate reports and coordinate the collection of business related recaps. Print and/or digitally organize as requested.
  • Demonstrate knowledge of tools as appropriate to create effective presentations.
  • Handle phone calls, complete expense reports, arrange travel and provide solutions to day-to-day issues.
  • Provide technical expertise and troubleshooting support for EC members (all equipment, computers, printers, phones, LAN setup)
  • Ensure deadlines are met, questions are answered, and requests are addressed proactively and promptly.
  • Work proactively with all internal and external departments.
  • Oversee special projects as assigned.
  • Plan team events (volunteer events, lunches, team meetings, holiday party, etc) Qualifications and Competencies:

    We encourage candidates with either a bachelor's degree or equivalent work experience in a related field to apply

    Physical Requirements:

  • Requires prolonged periods of sitting, with occasional standing
  • Occasionally requires walking, bending, reaching, hearing and talking
  • Continuous use of computers and other office equipment
  • Frequently lift/move up to 25 lbs. This job description is not all inclusive; additionally, Macy's, Inc. reserves the right to amend this job description at any time. Macy's, Inc. - including Macy's, Bloomingdale's, and Blue Mercury - is an equal opportunity employer, committed to a diverse and inclusive work environment.
  • Marriott International, Inc

    Administrative Assistant Sales

    4 days ago

    Marriott International, Inc New York, United States

    **Información Adicional** Pay: $36 - $40/hour · **Número de Empleo** · **Categoría de Empleo** Administrative · **Ubicación** The Westin New York at Times Square, 270 West 43rd Street, New York, New York, United States VER EN MAPA · **Horario** Full-Time · **¿Ubicación remota?** ...

  • NYS Office of Mental Health

    Administrative Assistant 1/administrative Assistant

    2 weeks ago

    NYS Office of Mental Health New York, United States

    If you value job security, work life balance, and opportunities for growth, join us at the New York State Office of Mental Health as an Administrative Assistant 1 to receive all of that and more · **Who We Are**: · New York State has a large, multi-faceted mental health system th ...

  • Sonata Healthcare

    Administrative Assistant

    3 weeks ago

    Sonata Healthcare New City, United States

    **Sonata Care is one of the top insurance brokerages in the nation**, and is actively seeking a skilled Administrative Assistant with experience in an administrative or secretarial role. This is an exceptional opportunity to grow within our rapidly expanding company. · - Administ ...

  • Asian American Federation

    Administrative Assistant

    2 weeks ago

    Asian American Federation New York, United States

    The Asian American Federation (AAF), founded in 1989, is New York City's most powerful leadership voice for better policies, services, and funding that lead to more justice and opportunity for Asian New Yorkers. Our mission is to raise the influence and well-being of the pan-Asia ...

  • Asian American Federation

    Administrative Assistant

    2 weeks ago

    Asian American Federation New York, United States

    Founded in 1989, the Asian American Federation (AAF) is one of the strongest leadership voices advocating for better policies, services, and funding that lead to more justice and opportunity for Asian immigrants, one of the most historically under-resourced communities in New Yor ...

  • VDO

    Administrative Assistant

    3 weeks ago

    VDO New York, United States

    VDO.AI is a global advertising technology innovator, providing brands with intelligent high impact solutions that win the war for consumer attention. Our solutions drive the right outcomes for brands by combining creativity, reach, and targeting across devices, enabling the upper ...

  • Zenith

    Administrative Assistant

    3 weeks ago

    Zenith New York, United States

    **Company Description** · Zenith is a full-service media agency with capabilities and expertise across all channels and disciplines. Zenith is part of Publicis Media, the #1 media buying network in the Americas and #2 globally. As "The ROI Agency," Zenith's expertise lies in driv ...

  • Columbia University

    Administrative Assistant

    1 week ago

    Columbia University New York, United States

    Job Type: Officer of Administration · - Bargaining Unit: · - Regular/Temporary: Regular · - End Date if Temporary: · - Hours Per Week: 35 · - Standard Work Schedule: · - Building: · - Salary Range: 62, ,000 · - The salary of the finalist selected for this role will be set based o ...

  • Stockwell Reserve

    Administrative Assistant

    3 weeks ago

    Stockwell Reserve New York, United States

    **Stockwell Reserve** · At Stockwell, we have a vision to be the curator and cultivator of the finest artisanal distilleries and brands. We support our portfolio distilleries with investment capital and industry expertise to expand their markets, innovate new products and scale t ...

  • Breaking Ground

    Administrative Assistant

    2 weeks ago

    Breaking Ground New York, United States

    **ABOUT US**: - We believe that everyone deserves a home · Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people mai ...

  • Marcus & Millichap

    Administrative Assistant

    1 week ago

    Marcus & Millichap Manhattan, United States

    Marcus & Millichap's Manhattan office seeks a self-motivated, team-oriented individual to join our staff. The Brokerage Administrator (BA) / Certified Agent Support Specialist (CASS) reports directly to the Operations Manager. The BA/CASS divides their time between training and a ...

  • NYC Careers

    Administrative Assistant

    1 week ago

    NYC Careers Manhattan, United States

    **Administrative Assistant - SEHD**: · - Apply**Administrative Assistant - SEHD**: · - Agency: ADMIN TRIALS AND HEARINGS · - Posted on: 04/23/2024- Job type: Full-time · Location · MANHATTAN · - Title Classification: Exam may be required · Department · Hearing Division MA · - Sal ...

  • Pfizer

    Administrative Assistant

    3 weeks ago

    Pfizer New York, United States

    ROLE SUMMARY · - Why Patients Need You · - A career with us is about discovering breakthroughs that change patients' lives. A high performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. We need dedica ...

  • Tech Connected

    Administrative Assistant

    2 weeks ago

    Tech Connected New York, United States

    **Job Location**: New York City · **Position**: Administrative Assistant · **About the Role**: · We're seeking a detail-oriented and proactive individual to join our team as an Administrative Assistant. In this role, you'll provide essential support to our office operations, assi ...

  • Antelope Enterprises Holdings Limited

    Administrative Assistant

    2 weeks ago

    Antelope Enterprises Holdings Limited New York, United States

    **Company Description** · Antelope Enterprise Holdings Limited specializes in creating dynamic connections within the live streaming e-commerce ecosystem. Our platform serves as an intermediary platform that bridges the gap between talented live streamers and innovative suppliers ...

  • Development Corporation for Israel

    Administrative Assistant

    2 weeks ago

    Development Corporation for Israel New York, United States

    We are seeking an Administrative Assistant with exceptional professionalism to perform a variety of administrative and clerical tasks for its NYC office. The representative will be responsible for providing a wide range of support to the Women's & New Leadership Division focusing ...

  • The Paley Center for Media

    Administrative Assistant

    3 weeks ago

    The Paley Center for Media New York, United States

    The Paley Center for Media is the world's leading 501 (c)(3) nonprofit cultural institution whose mission is to preserve our media history and to explore media's powerful shaping influence on our culture. · The Paley Center for Media owns the iconic, New York Paley Museum where m ...

  • DECOR CORPORATE SERVICES INC

    Administrative Assistant

    1 week ago

    DECOR CORPORATE SERVICES INC Newark, United States

    **Job Summary** · **Responsibilities** · - Answer incoming phone call · - Schedule incoming deliveries · - Create receiving reports and organize job files · - Schedule jobs with our trucks and line the installers up for the jobs · - Keep accurate time sheets for the field labor f ...

  • ADAPT Community Network

    Administrative Assistant

    1 week ago

    ADAPT Community Network New York, United States

    **Why Join ADAPT?** · It's more than a job; it's a calling. It's where passion meets purpose. ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC provides a multitude of services to people with developmental disabilities. At ADAPT, we are 3,000 strong, and it tak ...

  • East Harlem Council for Human Services, Inc.

    Administrative Assistant

    1 week ago

    East Harlem Council for Human Services, Inc. New York, United States

    **RESPONSIBILITIES**: · The Administrative Assistant (AA) will provide general assistance to the Chief Financial Officer & Chief Human Resources Officer, plus other administrative functions. The AA will also serve as the receptionist. As a receptionist, the AA will serve as the p ...