- Answer the phones in a friendly, warm manner
- Record notes from every client conversation in the database
- Maintain an organized, compliant and efficient filing system
- Sort and distribute all incoming mail
- Assist with copying or scanning as requested by the team
- Pull appropriate client files when requested by the team
- Assist our transfer and service specialist with fax confirmations & follow-up phone calls to appropriate companies
- Mail all outgoing correspondence
- Greet incoming clients in a professional manner
- Have beverages and chocolates in-stock for clients
- Call clients day before appointment and remind them of time and location
- Run errands as necessary
- Manage advisor's calendar regarding appointment rescheduling
- Order and manage office supplies
- Assist marketing coordinator with client touch marketing program
- Proficient phone skills
- Command of the English language and grammar
- Experience working in a fast-paced environment
- Ability to prioritize and work
- Attention to detail
- Working knowledge of computers and software
- Ability to multi-task
- Specific software knowledge (database, MS Office Suite)
- Strong work ethic
- Flexible
- Self-Starter
- High level of interpersonal skills
- Customer service oriented
- Desire to support a team
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Administrative Assistant
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FirstService Residential Miami Beach, United States**Job Overview**: · As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist wit ...
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Administrative Assistant
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Assistant Administrator 2, Full Time, M-f
20 hours ago
Jackson Health System Miami, United States Full timeDepartment: Jackson Memorial Hospital - Uncompensated Care · Address: 1611 NW 12th Ave., Miami, Florida, 33136 · Shift Details: Full Time, Monday-Friday, 7:30AM-4:00PM · **Why Jackson**: · Jackson Memorial Hospital is the flagship hospital for Jackson Health System and it has bee ...
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Administrative Assistant
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Administrative Assistant
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Physicians Dialysis Miami Gardens, United StatesGENERAL PURPOSE OF THE JOB: · The individual in this role will work under the direct supervision of the Unit Manager. The Administrative Assistant provides direct administrative support to the Clinic (Unit Manager and other members of clinic staff such as Social Worker, Dietitia ...
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Receptionist Administrative Assistant - South Miami, United States - Fontaine Retirement Group
Description
Job Description
Job DescriptionThe purpose of this position is to ensure smooth day-to-day operations of the practice while providing superior customer service to the firm's prospects, clients and team members. Position requires employee to perform general administrative services such as incoming calls, calendar management, travel arrangements, outgoing mailings, and welcoming clients to the office.
JOB DUTIES
Knowledge, Skills & Abilities
Minimum Requirements
Personal Skills