Administrative Assistant - Fort Lauderdale, United States - Moss

Moss
Moss
Verified Company
Fort Lauderdale, United States

2 weeks ago

Mark Lane

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Mark Lane

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Description
Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build.

The company's diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports.

Moss is ranked by Engineering News-Record as the nation's top solar contractor and one of the top 50 general contractors.

Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.


POSITION SCOPE AND ORGANIZATIONAL IMPACT


ESSENTIAL JOB DUTIES AND RESPONSIBILITIES- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the Executive and business partners- Screens all incoming telephone calls, answers telephones in a prompt, professional manner- Welcomes team members by greeting them, in person or on the telephone; answering or directing inquiries and determine whether they should be given access to specific individuals- Maintains and manages Executive's calendar schedule by planning and scheduling appointments, meetings, conferences, teleconferences, events, and travel, resolving any scheduling issues- Arrange travel and accommodations for Executive and travel companions- Conserves Executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications- Prepares/reconciles expense reports and invoices for Executive's approval- Event plan and coordinate events varying in audience size ensuring communication, RSVPs, space planning, meals, and entertainment, and more.

This includes but not limited to leadership trainings, quarterly workshops, and quarterly presentations both virtually and in person- Maintain vendor relationships at sporting clubs, athletic venues, hotels, and social clubs- Complete ad hoc projects as assigned such as personal events and/or family needs- Work both autonomously and in collaboration with other depts, teammates, colleagues, and external contacts- Perform other duties as assigned


EDUCATION AND WORK EXPERIENCE- Minimum of three years' experience supporting an Executive- Tech savvy; Proficient in PowerPoint, Office, and MS Excel, Teams, Zoom, etc.

- Bachelor's degree from a four-year college or university preferred


JOB TITLE:

ADMINISTRATIVE ASSISTANT

JOB LOCATION:
FORT LAUDERDALE,

FL


CLASSIFICATION:
FULL TIME - EXEMPT -SALARIED


REPORTS TO:

DIGITAL TRANSFORMATION AND DATA SCIENCE LEADERSHIP
Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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