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    Administrative Assistant - Jersey City, United States - Insight Global

    Insight Global
    Insight Global Jersey City, United States

    4 weeks ago

    Insight Global background
    Description

    Hybrid role - 3 days onsite - $22-25/hr

    Required Skills and Experience

    • High School Graduate / GED or Associate's degree
    • Minimum 2 years in a similar position - administrative, organizational, project planning

    Plusses

    • 2 years of experience in a regulatory, paralegal or compliance support position.
    • Experience in the pharmaceutical or logistics industry is a plus.

    Skills needed:

    • Have the ability to work effectively in a high-pressure environment.
    • Working knowledge of database maintenance and data-entry.
    • Coordinate multiple tasks simultaneously and prioritize each appropriately.
    • Effectively communicate in a professional manner with all levels of Associates.
    • Maintain acute attention to detail.
    • Create documents, reports, and data entry.
    • Desired personal traits are someone that is organized, methodical, analytic, approachable and is pro-active.
    • Ability to handle sensitive information in a confidential manner

    Detailed Responsibilities:

    • Provide administrative support to the Healthcare Regulatory Compliance team including reviewing, updating, and coordinating regulatory tasks.
    • Review and maintain the license management database to ensure license entries are up to date for all branches.
    • Transfer and organize the regulatory shared folder by site and state board information.
    • Under the direct supervision of the Healthcare Compliance Director, prepare and maintain accurate documentation, records and reports related to regulatory compliance activities.
    • Create invoices for regulatory licensing and associated tasks by coordinating with internal departments.
    • Assist with regulatory due diligence, update branch-specific data, designated representative information and keep other relevant compliance information current.
    • Ensure customer FDA registrations and state licenses are accurate and up to date.
    • Upload and maintain applications and renewal submissions to the state licensing portals.
    • Coordinate and submit state and federal background checks for designated representatives and corporate officers.
    • Liaise with the regulatory affairs specialist to obtain necessary documents and information as requested on applications.
    • Support and coordinate tasks and activities associated with meetings, presentations, and trainings as needed.
    • Triage QSHE licensing and/or compliance related queries from internal employees and management directing them to appropriate support.
    • Uphold confidentiality and integrity in handling sensitive information related to regulatory compliance activities, adhering to company policies and procedures.
    • Perform other administrative duties as assigned.

    $22/hr to $25/hr.

    Exact compensation may vary based on several factors, including skills, experience, and education.

    Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law

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