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    Executive Assistant - Jacksonville, United States - Southeast Orthopedic Specialists

    Southeast Orthopedic Specialists
    Southeast Orthopedic Specialists Jacksonville, United States

    1 week ago

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    Description
    ESSENTIAL FUNCTIONS
    • Maintains travel arrangements and the appointment calendar.
    • Arranges appointments, meetings, and conferences. Contacts the appropriate individuals to attend.
    • Handles a variety of matters involving contact with various staff, board members, physicians, committees, government agencies, and the public.
    • Ability to communicate effectively.
    • Answers and screens telephone calls. Returns telephone calls as needed. Composes correspondence and distributes it to appropriate individuals.
    • Assists with compiling projects, strategic plans, and financial reports as assigned. Organizes all electronic and paper files.
    • Assists in preparation for meetings by creating and/or ensuring that all agendas, minutes and presentations are adequately prepared in a timely and effective manner.
    • Attends meetings or conferences as assigned to take meeting minutes. Anticipates needs by gathering records, reports, correspondence or other specific information.
    • Maintains strict confidentiality regarding all matters. Handles sensitive materials and information.
    EDUCATION
    • Minimum High School Diploma or equivalent. College degree preferred.
    KNOWLEDGE
    • Maintains proper telephone etiquette.
    • Maintain an understanding and working knowledge of HIPAA guidelines, and the ability to ensure a high level of patient privacy and confidentiality.
    SKILLS
    • Professional judgment skills.
    • Must be an effective communicator.
    • Must maintain the ability to work on an independent basis.
    ABILITIES
    • Ability to project a positive and professional image consistently.
    • Ability to display a cheerful and professional disposition to our visitors and staff.
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