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    Executive Assistant - Jacksonville, United States - Randstad USA

    Randstad USA
    Randstad USA Jacksonville, United States

    1 month ago

    Randstad USA background
    Part time
    Description
    Our client is a dynamic commercial construction firm dedicated to delivering high-quality projects to our clients. Their tight-knit team is committed to excellence, innovation, and client satisfaction, and they are seeking an Executive Assistant to join us in supporting our office operations and Cheif Executive Officer.
    • Work experience in business administration, communications, or a related field.
    • Proven experience in administrative roles, preferably in a construction or real estate environment.
    • Proficiency in drafting and editing documents, with strong written and verbal communication skills.
    • Familiarity with BuildOut and CoStar platforms for marketing materials generation is highly desirable.
    • Experience with Yardi or similar property management software is a plus.
    • Excellent organizational skills and the ability to multitask and prioritize tasks effectively.
    • strong attention to detail and problem-solving skills.
    • Ability to maintain confidentiality and handle sensitive information with discretion.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
    • A proactive and self-motivated attitude, with the ability to work both independently and as part of a collaborative team.

      salary: $38,000 - $41,600 per year
      shift: First
      work hours: 9 AM - 2 PM
      education: High School

      Responsibilities
      • Drafting and editing correspondence, invoices, proposals, and other documents with a keen attention to detail and accuracy.
      • Utilizing BuildOut and CoStar platforms to generate marketing materials, maintaining consistency with brand guidelines, and ensuring timely delivery of materials.
      • Managing mailing lists and executing marketing campaigns to promote company services and projects.
      • Coordinating meetings, including scheduling, preparing agendas, and arranging logistics.
      • Providing comprehensive support to the Property Manager, including experience with Yardi or similar property management software.
      • Screening and directing phone calls and emails, responding to inquiries when appropriate, and maintaining professional communication standards.
      • Assisting with project management tasks, such as tracking deadlines, milestones, and project documentation.
      • Handling confidential information with the utmost discretion and professionalism.
      • Conducting research and preparing reports to support decision-making and strategic planning.
      • Providing general administrative support to the executive team, including calendar management, travel arrangements, and expense reporting.

        The essential functions of this role include:
      • working in a smoke free environment
        Skills
      • Oral Communication
      • Maintaining Calendars
      • Organization
      • Written Communication
      • Administrative Duties
      • Scheduling Appointments
      • Decision Making
      • Answering Phones
      • Transcribing Notes
      • Preparing Agendas
      • Problem Solving
      • Time/Billing
      • Interpersonal Skills
      • Multi-tasking
      • Bookkeeping
      • Organizational Skills
      • Account Reconciliation
        Qualifications
      • Years of experience: 4 years
      • Experience level: Experienced
        Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

        Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

        At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

        Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

        Applications accepted on ongoing basis until filled.

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