- Review requests for time on CEO's calendar, prioritizes and determines time/validates requests.
- Resolves calendar conflicts and prioritizes appropriately.
- Review Inbox clear out unnecessary emails and flags most important items for review.
- Prioritizes calls as they come in, determining if the CEO needs to return the call, if it should be rerouted or if it requires immediate attention.
- Anticipates issues, conflicts, and requests and proactively takes action to resolve them.
- Keep all electronic files and information organized and easily accessible for the CEO based on topic and priority.
- Interprets and adopts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations.
- Anticipates and prepares materials needed by the executive for conferences, correspondence, appointments, meetings, telephone calls, etc.
- Gathers appropriate data and prepares special or ad-hoc reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources. Prepares presentations using PowerPoint.
- Assists executive with administrative details, usually of a confidential nature. May include assisting in deduction resolution.
- Interfaces collaboratively with all Senior Leaders and addresses their requests diplomatically and with a sense of urgency.
- Interacts with Board Members confidently and appropriately.
- Represents that office of the CEO in a way that is polished, professional and compose
- High School Diploma with Associate's degree and/or formal administrative training or certification (preferred) or equivalent work experience.
- Must have 7 years or more of administrative assistant experience. Must have at least five years' experience working for middle management or executive level.
- Must present a consistently professional demeanor and be able to work in a highly visible position.
- Must have excellent organizational, interpersonal and communication skills.
- Must be able to organize tasks, establish priorities, maintain confidentiality and work as a team player.
- Organized
- Proactive
- Follow-Through/Take Ownership
- Sense of Urgency
- Composed
- Diplomatic
- Customer-Focused
-
Administrative Assistant
1 week ago
Jobs for Humanity Jacksonville, United States Full timeJob Description · Position Type : · Full time Type Of Hire : · Experienced (relevant combo of work and education) Education Desired : · General Equivalency Diploma Travel Percentage : · 0%Job Description · Are you curious, motivated, and forward-thinking? At FIS you'll have t ...
-
Administrative Assistant
2 weeks ago
FirstService Residential Jacksonville, United States Part time - RegularJob Overview: · As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with em ...
-
Administrative Assistant
2 weeks ago
Florida Blue Jacksonville, United States Full timeThe Key Responsibilities: · Provide general administrative support to the Value Based Team and its Executive Staff. · Coordinate conferences and meetings, maintain calendars and prepare materials such as presentations, spreadsheets, and agendas. · Receive, screen and handle tele ...
-
Graduate Administrative Assistant
3 weeks ago
Jacksonville State University Jacksonville, United StatesDepartment: · Marketing Services · Position Summary: · The Graduate Administrative Assistant Graphic Designer assists with creating well designed publications such as brochures, recruitment, promotional materials, and advertising while positively reflecting the University's pro ...
-
Administrative Assistant
2 weeks ago
FFCFC Jacksonville, United StatesJob Description · Job DescriptionFull-Time Administrative Assistant / Commercial Loan Specialist · Industry: Non-profit organization specializing in SBA 504 loans · Compensation: Competitive annual salary + full benefit package that includes a generous IRA contribution (see below ...
-
Administrative Assistant
2 weeks ago
Icon Consultants Jacksonville, United StatesJob Description · Job DescriptionTemporary Administrative Assistant - Jacksonville, FL · Job Details: · Location: Jacksonville, FL 32221 · Hours: Monday to Friday, 8:00 AM to 5:00 PM · Pay: $25.00 per hour · Assignment Length: 6 months (Contract W2) · Job Summary: · We are seekin ...
-
Administrative Assistant
3 days ago
LHH Recruitment Solutions Jacksonville, United StatesJob Description · Job DescriptionAdmin Assistant · LHH Recruitment Solutions is searching for a Admin Assistant in the Jacksonville, FL area. Our client is looking to bring on an Admin Assistant to support the main office. This role will be in a fast-paced environment with team ...
-
Administrative Assistant
2 weeks ago
Icon V Jacksonville, United StatesJob Description · Job DescriptionJob Title: Administrative Assistant · Company: Icon V · Location: Jacksonville, FL · About Icon V: · Icon V – Florida is more than a digital marketing agency; we're a team of storytellers, strategists, and technologists dedicated to taking your br ...
-
administrative assistant
1 week ago
Duval Ford, LLC Jacksonville, United StatesJob Description · Job DescriptionThe Administrative Assistant position is is a full-time position handling general office tasks to support the Fleet President. · Responsibilities include but are not limited to: · provide general administrative and clerical support including maili ...
-
Administrative Assistant
2 weeks ago
PAM Health Jacksonville, United StatesJob Description · Job DescriptionAdministrative Assistant - Nursing · Work with us at PAM Health Specialty Hospital of Jacksonville · Administrative and Secretarial Support · • Orders supplies and makes necessary recommendations for equipment repairs, replacements or additions fo ...
-
Administrative Assistant
3 weeks ago
Evergreen Communities LLC Jacksonville, United StatesJob Description · Job DescriptionWe are looking for a responsible Administrative Assistant with growth opportunity for our manufactured home community office. This position if full-time. The duties of the administrative assistant include providing support to the community manager ...
-
Administrative Assistant
3 weeks ago
Underwater Mechanix UMX Jacksonville, United StatesJob Description · Job DescriptionSalary: Starting at $25/hr · Location: Jacksonville, FL · About Us: UMX is a leading provider of marine construction services specializing in commercial diving. With over 10 years of experience, we have built a reputation for excellence in delive ...
-
Graduate Administrative Assistant
1 week ago
Jacksonville State University Jacksonville, United StatesDepartment: · Information Technology · Position Summary: · Information Technology is seeking a highly motivated and tech-savvy Graduate Assistant to join our Information Technology team. As a Graduate Assistant, you will have the opportunity to work closely with our IT professi ...
-
Administrative Assistant
3 weeks ago
United Real Estate Gallery Jacksonville, United States Full timeJob Description · Job DescriptionAdministrative Assistant, full-time position for a Real Estate Operations office (non-remote) in Jacksonville, Florida. · The Agent Support/Administrative Assistant is an essential cog in our company's operational system and instrumental in the su ...
-
Administrative Assistant
1 week ago
Cornerstone of Jacksonville Jacksonville, United StatesJob Description · Job DescriptionSalary: $19.00 to $20.50, per hour · POSITION: Administrative Assistant / Principal Secretary · POSITION OPENING: Monday, June 10, 2024 · SCHEDULE: 8:00am - 4:30pm / with a 30 minute lunch break (FULL-TIME / Hourly) · PRIMARY PURPOSE: To provide ...
-
Executive Administrative Assistant
1 week ago
BAE Systems Jacksonville, United States Full timeJOB DESCRIPTION · Job Description · BAE Systems Jacksonville Ship Repair is looking for a highly skilled and motivated Functional Support Specialist II to join our team and provide executive-level support to the Vice President/General Manager (VP/GM) and staff. In this role yo ...
-
Graduate Administrative Assistant
1 week ago
Jacksonville State University Jacksonville, United StatesDepartment: · English · Position Summary: · Writing consultants have the opportunity to hold interactive writing appointments with student writers from all disciplines on various writing projects such as essays, speeches, proposals, multimodal projects, etc. Consultants must un ...
-
Administrative Assistant
4 days ago
Child Guidance Center, Inc Jacksonville, United StatesJob Description · Job DescriptionDescription:Why work for CGC? · Our tag line says it all; Unlimited Potential. Endless Possibilities. · For over 70 years our professionally trained staff have positioned clients for success by operating on a whole-health, whole-family mentality ...
-
Executive Administrative Assistant
2 weeks ago
Revision Wealth Management Jacksonville, United States**Important: Please make sure to review and follow the submission instructions provided at the conclusion of this job description. · About Revision Wealth Management: · With offices throughout North Central Florida (, our mission transcends mere asset management; we shape destini ...
-
Administrative Assistant
2 weeks ago
Americas Staffing Partner Inc Jacksonville, United StatesJob Description · Job DescriptionExecutive Assistant needed to support FRCSE Naval Air Station in Jacksonville FL. · Job Duties: · Provide executive office management support. · Answer all incoming telephone calls. · Prepare presentation material including charts and graphs. · Sc ...
Executive Administrative Assistant - Jacksonville, United States - Acosta, Inc.
Description
Executive Administrative AssistantDescription
Acosta is the sales and marketing powerhouse behind the most recognized Consumer Package Goods (CPG) brands headquartered in Jacksonville, Florida.
Have you previously supported executives in the "C-Suite"? Are you professional, polished, articulate and very experienced?
This is a critical role in the organization ensuring that the CEO has the right support he needs to enable him to lead our company to achieve our vision.
This position oversees a wide variety of situations involving the administrative functions of the office, including preparing materials, scheduling, correspondence, travel, expenses, etc.
Sound judgment and the ability to work independently is expected as well as a high level of attention to detail, flexibility, excellent written and verbal communication, ability to engage internal and external senior executives and professionally represent the office of the executive.
May lead and direct the work of others.Responsibilities:
The incumbent(s) in this position should exhibit the following Acosta values:
People Minded - Must show dignity and respect to all people
Integrity - Must exemplify the highest degree of ethical behavior
Results Oriented - Must show passion, pride and commitment to succeed
Trust - Must be honest, sincere and confident
Teamwork - Must build trusting relationships
Innovation - Must progress through a combination of creativity, common sense and vision
Balance - Must maintain an optimistic attitude and keep perspective on what is important in life.
This role is an extension of the executive and perform the following activities:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.
They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
Mosaic reserves the right to modify all or part of any job descriptions at its discretion in order to meet and or exceed the needs of the business.
_By submitting your application you agree with and accept the Acosta Privacy Statement and Terms of Conditions._Acosta utilizes E-Verify for validating the ability to work in the United States for all job candidates.
If you want more information on what this entails and your rights as a job applicant, please use the link provided to access information on our use of E-Verify and your right to work.
Employer Resources (e-)\#AcostaServices
Job Administrative
Primary Location US-FL-Jacksonville
Shift Day Job
Job Posting Mar 6, 2024, 3:29:19 PM
Schedule Full-time
Job Type Standard
Job Number:
xEAA