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    Executive Assistant - Jacksonville, United States - Crunch

    Crunch
    Crunch Jacksonville, United States

    2 weeks ago

    Default job background
    Description

    Reports To:
    Executive Vice President


    Assignment Focus:


    The Executive Assistant to the Executive Vice President will have a strong focus on coordinating all scheduling and calendaring needs, managing and booking all travel plans, and managing logistics for meetings.

    The primary focus is to ensure that the Operations Department is moving the needle on company initiatives while staying on time and on budget and ensuring all Franchisees & Franchisee Executives complete all required training.


    Primary Responsibilities:
    Manage calendar for Executive Vice President and assist with calendaring for Operations Department Heads

    Coordinate travel arrangements for Executive Vice President

    Proactively manage schedule adjustments

    Capitalize on daily tasks by organizing voicemails, emails, and correspondence

    Manage and maintain all company presentations for meetings & events

    Assist in Project Management initiatives for Executive Vice-President of Operations

    Set up conference lines and manage calendar invites for Zoom meetings

    Prepare agendas for meetings, attend meetings, and take minutes (type and distribute)

    Day-to-day office management, including ordering food, beverages, and office supplies\

    Assist with writing, proofing, and sending company messages to Franchisee network

    Assist Executive Vice President with writing, proofing, and updating manuals

    Assist with planning & logistics for various events, meetings, and annual Convention

    Execute proper administration and timely submission of all reports, documentation, and information

    Assist with onboarding new internal employees (G-Suite Admin, welcome emails, etc.)

    Function as liaison with building management regarding maintenance, repairs, and emergencies

    Manage office by greeting visitors, inventorying, and restocking supplies

    Maintain an organized filing system through Dropbox

    Manage receipts for BOA site for the Executive Vice President and Office Pcard for office expenses

    Maintain company contacts through the Office 365 system

    Assist with maintaining the Travel Schedule/Budget spreadsheet


    Special Skills:
    Excellent written and verbal communication

    Outstanding organizational skills

    Strong customer service skills

    Diligence in a quickly changing environment

    Excellent follow-up skills

    Dropbox and Adobe PDF experience preferred


    Job Requirements:
    5 years of administrative experience

    5 years experience in direct executive-level support

    5 years of Project Management Experience

    Knowledge of a synergistic field preferred

    Mastery of MS Word, MS Excel, and PowerPoint

    Ability to prioritize and manage multiple tasks in a fast-paced team environment

    Excellent problem-solving ability

    Strong Communication skills

    Bachelor's degree in communication or related field

    Local candidates preferred

    No relocation assistance provided
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