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    Executive Assistant - Jacksonville, United States - YMCA of Florida's First Coast

    YMCA of Florida's First Coast
    YMCA of Florida's First Coast Jacksonville, United States

    3 weeks ago

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    Description

    Position Summary:
    Provides high-level administrative support involving the use of discretion and independent judgment to the EVP, Chief Operating Officer/ CFO.


    Essential Functions:

    • Exercises discretion and independent judgment in handling confidential and sensitive information in connection with the Executives' responsibilities, which may include financial, personnel, funders, and grant-related data.
    • Prepares correspondences, reports, agendas, and spreadsheets in support of the Executive's needs.
    • Manages travel arrangements for Executives, as needed, and schedules for out-of-town visitors and employment candidates.
    • Coordinates all arrangements for meetings of various committees, task forces and groups (notices, materials, food and minutes).
    • Prepares for and coordinates special off-site Association leadership meetings as
    • Maintains organizational charts for assigned
    • Coordinates staff business cards, stationery orders and office supplies for business/administrative
    • Fields all incoming calls for the EVP, COO/ CFO.
    • Maintains corporate databases for various reports, committees and mailings.
    • Other tasks or projects, as assigned.

    NOTE:
    This job description reflects management's assignment of essential functions. It does not prescribe or restrict the tasks that may be assigned.


    Qualifications:

    • Bachelor's degree in social services, business or equivalent preferred, or a certification for administrative professionals
    • Three or more years of related experience working as an assistant to high level executives preferably in a not-for-profit
    • Intermediate knowledge of Microsoft Office Suite including Word, Outlook, Excel, PowerPoint, Forms, Smartsheet, Google Docs, Canva and other administrative tools.
    • Handles self in a professional manner. Works with integrity, discretion, and maintains confidentiality. Upholds a professional
    • Ability to multi-task and work well under
    • Critical thinking/future planning skills are
    • Maintains knowledge of Association policies and
    • An effective team player who contributes valuable ideas and feedback and can be counted on to meet expectations and
    • Strong verbal and written communication skills. Able to organize ideas in a clear, well- organized manner, and demonstrates an understanding of audiences'
    • Communicates effectively with a variety of audiences including senior leadership, Board members, employees, and the general
    • Prefer knowledge of, and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, ).
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