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    Executive Assistant - Jacksonville, United States - Vaco

    Vaco
    Vaco Jacksonville, United States

    3 weeks ago

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    Description

    Job Description

    Vaco Staffing is in search of an Executive Assistant to provide crucial support to the CEO of a prominent corporation located in Jacksonville.



    This role plays a vital part in the organization by ensuring the CEO receives the necessary support to guide the company towards achieving its vision.



    The Executive Assistant will oversee various administrative tasks, including preparing materials, scheduling, correspondence, travel arrangements, and managing expenses. This position requires significant experience, sound judgment, and the ability to work independently while demonstrating attention to detail, flexibility, exceptional written and verbal communication skills, and professionalism when interacting with internal and external senior executives.



    Responsibilities:
    • People Minded - Show dignity and respect to all individuals
    • Integrity - Exemplify the highest ethical standards
    • Results Oriented - Demonstrate passion, pride, and commitment
    • Trust - Be honest, sincere, and confident
    • Teamwork - Build trusting relationships
    • Innovation - Progress through creativity, common sense, and vision
    • Balance - Maintain optimism and perspective on life's priorities


    This role acts as an extension of the executive and is responsible for:


    • Reviewing and managing requests on the CEO's calendar
    • Resolving calendar conflicts efficiently
    • Handling emails and prioritizing important correspondence
    • Anticipating and resolving issues proactively
    • Organizing electronic files for easy access
    • Preparing materials and reports for the executive
    • Assisting with administrative tasks of a confidential nature
    • Collaborating with Senior Leaders and diplomatically addressing their requests
    • Representing the CEO's office professionally and polished manner


    Qualifications

    • High School Diploma with Associate's degree or formal administrative training (preferred) or equivalent experience
    • Minimum of 7 years' experience as an administrative assistant, with at least five years at middle management or executive level
    • Consistently professional demeanor with excellent organizational, interpersonal, and communication skills
    • Ability to prioritize tasks, maintain confidentiality, and work collaboratively

    Competencies:
    • Organized
    • Proactive
    • Follow-Through/Take Ownership
    • Sense of Urgency
    • Composed
    • Diplomatic
    • Customer-Focused


    Vaco values diversity and strongly encourages candidates from various backgrounds to apply. Vaco is an Equal Opportunity Employer and is committed to full inclusion of all qualified individuals.


    EEO Notice: Vaco does not discriminate against any employee or applicant based on protected characteristics as required by law.


    Privacy Notice: Vaco respects your privacy and is dedicated to providing transparent policies regarding your data. For more information on our policies, please contact us directly.


    Pay Transparency Notice: Compensation at Vaco is determined by various factors, including skill sets, experience, location, and organizational needs.

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