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Florham Park

    Office Manager - Florham Park, United States - Success on the Spectrum

    Success on the Spectrum
    Success on the Spectrum Florham Park, United States

    3 weeks ago

    Default job background
    Full time
    Description
    We are looking for an organized, multitasking, high-energy Medical Office Manager to join our team full-time. You must have a passion for helping kids learn and have fun
    As the Office Manager, you will be responsible for keeping everything running smoothly in the center. You are a core team member, utilizing your multitasking, organization, and communication skills daily. It will be critical for you to understand a sense of urgency and prioritize tasks quickly. The office is quite busy; at any given time, you may be checking in anxious parents and their children, tending to phones, faxes, collecting necessary intake forms, and ensuring it is all done with a smile and accuracy.
    Working for SOS: Mission: a tour:
    JOB DESCRIPTION:
    • Work at the front desk Monday - Friday 7:45am-5:00pm.
    • Receptionist duties (answer phones, send/receive faxes, respond to emails, client check in/out).
    • Client Intake Procedures (give tours, review admissions forms, schedule assessments).
    • Insurance Correspondence (benefit verification, preauth requests).
    • Purchasing duties (Stock office supplies).
    • Scheduling (Create client/staff daily schedules, track cancellations).
    • Cleaning Duties (keep lobby and conference room clean and orderly).
    • Plan Monthly Client Field Trips (accept permissions slips, arrange transportation).
    • Staff Onboarding (prepare locker/uniforms, review employee handbook with them).
    • Event Planning for clients (make arrangements for Monthly Community Workshops, Quarterly Autism Community Social Events).
    • Event planning for staff (make arrangements for Quarterly staff in-service trainings and team building activities).

    QUALIFICATIONS:
    • BLS / CPR certification.
    • Excellent oral and written communication skills.
    • Ideally, bilingual (English and Spanish).

    EXPECTATIONS:
    • Provide high-quality customer service to our clients.
    • Maintain client privacy in accordance with HIPAA laws.
    • Maintain the clinic's reputation for an organized, team environment.
    • Behave professionally with all staff members, clients, and caregivers.

    REPORTING HIERARCHY:
    • Report to the CEO.

    BENEFITS:
    • Salary: 45, ,000 USD annually (depending on experience).
    • 10 days paid vacation.
    • 10 days paid holidays.
    • Company paid certification opportunities.
    • Medical allowance.
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