Office Manager - New York, United States - Thesis

Thesis

Verified Company

New York, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

About Us
At Thesis, we believe that everyone has the capacity to unlock their brain's full potential.

In a world where technology is outpacing human evolution, it's become more difficult to keep pace with the constant stimuli of the world we live in.

The result? People are struggling to be present in every part of their lives.

That's why we're building an ecosystem that helps people reclaim their focus, starting with nootropic blends to support every kind of brain.

Thesis helps people find the right nootropic blends for their brain chemistry—made from the highest quality, high potency and bioavailable blends at clinically studied dosages—to achieve their goals by boosting brain function and enhancing mental clarity.

Thesis has already attracted significant attention, with over $14M raised in venture capital, endorsements from notable healthcare experts and athletes, and is advised by leading neuroscientists from Yale, Penn, and MIT.

As we continue to grow, we're looking for exceptional people to join us in revolutionizing cognitive enhancement.

If you're ready to contribute to a pioneering movement that promises personal growth and industry leadership, we invite you to explore a career with us at Thesis.

This role is for 3 days per week in the office at 8 hours per day. Applicants must be located in or near NYC

About The Role

How You'll Make an Impact:

Office Management: Take charge of office operations, including ordering snacks and supplies, managing vendors, coordinating key card access, receiving and distributing packages, and maintaining a clean and organized office environment.
Event Planning: Plan and organize company events, both onsite and outside of the office. Coordinate logistics, manage vendor relationships, and ensure a seamless execution to create memorable experiences for employees.
Supplies and Equipment: Manage office supplies, furniture, and equipment within budget.
Technology Management: Troubleshoot and resolve technical issues related to office equipment. Manage provisioning of all team laptops and systems. Coordinate and set up IT helpdesk in collaboration with our Tech team.
Onboarding/

Offboarding Employees:
Coordinate the onboarding process for new hires, including paperwork, orientation, and setting up necessary accounts. Support offboarding procedures and ensure a smooth transition for departing employees.

Communications Management: Handle internal and external communications, acting as the voice of the company when needed. Welcome all external guests to the office.
Calendar Management: Oversee calendar management for various team and company activities including but not limited to interview and onboarding scheduling, meetings, etc.
Adhoc People Operations Projects: Provide support on various HR and talent projects as assigned, contributing to the overall efficiency and effectiveness of the team.
Culture Champion: You will live and breathe the Thesis culture, embody our values, and act as a positive role model for the broader team.

We're Excited About Your:

13 years of experience in a similar office manager or administrative role
Strong organizational skills with exceptional attention to detail and accuracy
Excellent written and verbal communication skills
Ability to handle confidential information with discretion and professionalism
Proficient in Google Suite (Docs, Sheets, Slides)
Proactive and selfmotivated with the ability to multitask and prioritize effectively
Strong problemsolving skills and the ability to work independently as well as collaboratively within a team
Interpersonal skills and ability to build relationships both internally and externally
Passion for Thesis's mission and the health and wellness space

Pay Transparency:

A Few of Our Perks and Benefits:

Competitive compensation with an exceptionally generous equity package
Competitive Health, dental, and vision plans (including a 100% covered premium plan for all 3)
HSA, FSA and pretax commuter benefits for parking and transit
Ancillary benefits through Talkspace, One Medical, Kindbody, Teladoc, Classpass and more
401k to help you plan for the future
Flexible PTO because we respect the need for work/life harmony

- $100 monthly wellness stipend for your wellbeing (e.g. massage, cryotherapy, psychedelic therapy, etc.)

Unlimited (yes, unlimited) Thesis nootropics
A strong emphasis on promoting from within and personal development
A dogfriendly office located in the heart of Flatiron steps from Union Square and Madison Square Park
International work week
Hybrid work model

Our Values:

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Meet Your Potential:At Thesis, we create opportunities for personal and professional growth. We reward hard work, dedication, and an entrepreneurial spirit. We believe in open and honest feedback to help us continually learn and improve. In return, we are committed to providing the resources, support, and guidance for