Office Manager - New York, United States - Bubble Beauty Inc

Bubble Beauty Inc

Verified Company

New York, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Office Manager

Reporting to:
Head of People

Department:
Human Resources

Full Time/Hourly

As the Office Manager, you will play a pivotal role in optimizing our office operations for maximum efficiency.

We are looking for a results-driven individual who can take charge and implement a structured framework, ensuring accountability and adherence to operational standards.

Job Duties & Responsibilities:

Operational Optimization:

Implement strategic initiatives to streamline office processes and enhance overall efficiency.- Develop and enforce policies to ensure compliance with industry standards and company expectations.- Collaborate with HR & EPA on in-office company initiatives and events.- Assist in budget planning for office-related expenses.- Monitor and control office-related expenditures to stay within budget.- Exercise a no-nonsense approach to resource allocation, keeping a keen eye on budgetary constraints.- Monitor and control office operating expenses with a firm commitment to financial responsibility.

Administrative Tasks:

Manage and organize office operations and procedures. Coordinate and schedule meetings, appointments, and events.- Maintain office supplies inventory and reorder as necessary.- Assist in the preparation and editing of documents and reports.

Team Coordination:

Act as a central point of contact for team members.- Keep track of team members' schedules, deadlines, and deliverables.- Assist in onboarding new team members.- Facilitate effective communication within the team.

Facility Management:

Ensure the office is well-maintained and fully operational.- Coordinate with external vendors for office services and maintenance.- Address and resolve any facility-related issues promptly.

Travel Coordination:

Book flights, accommodations, and transportation for team members.- Research and negotiate with travel vendors to ensure cost-effective solutions.- Develop and maintain a travel policy to streamline the booking process.

Performance Oversight and Policy Enforcement:

Conduct regular check-ins to evaluate project timelines and team productivity.- Implement corrective actions when necessary to ensure optimal performance and results.- Act as a firm enforcer of company policies, addressing violations assertively and consistently.- Collaborate with HR to maintain a culture of accountability and performance excellence.

Expectations & Qualifications:

Proven experience as an Office Operations Manager or in a similar role.- Strong organizational and project management skills.- Excellent communication and interpersonal abilities.- Familiarity with office management software and tools.- Ability to take a decisive and assertive approach to enforcing policies.

Location:

This position is based in our New York City office, 4 days a week in the office.