Office Manager - Newark, United States - OCA Architects

Description

Job Summary:

This newly created role within the Office of OCA Architects (OCA) is designed to assist the CEO and Senior Management team in effectively managing office operations by creating a workplace culture that promotes employee satisfaction, engagement and well-being while ensuring a high level of operational performance.

The role as envisioned will oversee office system development and process management; employee recruitment; onboarding; training; performance management and the delivery of quality services and communications to OCA's clients and vendors.

Responsibilities:

• Supports company operations by maintaining office systems and supervision of staff
• Designs and implements innovative office systems and policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments
• Organize office operations and procedures, manages payroll, controls correspondence, designs filling systems, as well as performs clerical support functions for senior management
• Keeps senior management informed of operational needs through identifying trends and preparing timely reports
• Advises management and employees on employment policies and procedures
• Advises senior management on disciplinary and employee performance problems
• Maintains office staff by recruiting, selecting, orienting, and onboarding new employees
• Monitors staff performance, attendance and promotes professional development via training, coaching, counseling, and appraising job performance
• Designs and implements employee retention strategies
• Ensures adequate staff levels to cover for absences and peal workloads through the use and support of temporary agencies.
• Oversees dayto

- day guest experience and office activities as main point of contact in reception area

• Plans all inhouse and offsite activities for the organization
• Develops presentation documents utilizing design training and participates in design presentations to Clients
• Prepare, coordinate, and produce qualifications package, proposals, presentation, and materials
• Provides direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database, employee lists and organizational charts, as well as updating office social media and website
• Oversees and maintains office equipment for uninterrupted function, identify needs and acquire supplies, manages vendor relationships, and coordinates deliveries when requested.
• Manages all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations and provides answers, resources, and solutions when requested.
• Attend workrelated conferences and trainings

Required Skills and Qualifications:

• Two or more years of experience in office management
• Strong organizational and planning skills in a fastpaced environment
• Strong timemanagement and people skills, high degree of flexibility, and excellent ability to multitask and prioritize work
• Excellent written and verbal communication skills
• Attention to detail and problemsolving skills
• A creative mind with an ability to suggest improvements
• Indepth knowledge and experience using Deltek Ajera accounting project management software is a plus
• Hands on experience with office machines (e.g. fax machines, scanners, printers)
• Ability to maintain confidentiality of company information
• High school diploma, GED, or equivalent
• Must be authorized to work in the U.S. without visa restrictions

Preferred Skills and Qualifications

• Bachelor's degree or equivalent
• Experience in developing internal systems
• Advanced computer skills and experience with online platforms

This position offers a competitive salary commensurate with experience.

If you are a motivated professional with strong organizational skills and a passion for managing office operations, we encourage you to apply.

Pay:
$ $30.00 per hour


Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location:
In person