Office Manager - New York, United States - Dana-Co

Dana-Co

Verified Company

New York, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Responsibilities
**Office Management

Manage the office to ensure it is tidy, well supplied and kept in orderly fashion.
Manage kitchen supplies and cleanliness.
Supervise daily office cleaning services.
Coordinate with building management for repairs and services.
Facilitate communication between departments, management, and customers.
Sort and distribute mail, manage messenger services and deliveries.
Maintain office equipment leases and service contracts.
Order and manage office supplies, equipment, and furniture.
Schedule and coordinate conference room usage and meetings.
Arrange food for meetings and company events.
Planning of office events, sample sales and assisting in special projects.
Manage office expenses and stay within budget.
Assist HR with workstation setup and temporary staff hiring.
Coordinate with HR/IT to update phone lists.
Ensure confidentiality and adherence to office policies.
Improve operational efficiency and prepare reports.

**Sample Management

Maintain the sample closet and racks by conducting ongoing inventory and keeping a detailed log of all salesman samples for Natori and Skarlett Blue.
Replenish basic stock by requesting samples from inventory for Natori and Skarlett Blue as needed.
Track and ship samples to fulfill customer account requests promptly, including mailing gratis orders if necessary for Natori and Skarlett Blue.
Collaborate on sample priorities and timelines.
Monitor and replenish sample supplies.

Qualifications:

years of Office Manager experience