HR Operations Manager - Arlington, United States - Money Fit by DRS

Description

MAJOR DUTIES AND RESPONSIBILITIES:
To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Weight

Essential Functions

1

40%

Payroll &

Benefits:

Payroll:
Prepares and processes bi-weekly payroll for APIC and its subsidiaries.
Prepares all off-cycle payroll runs as needed such as payouts for incentives, bonuses, terminations, etc.
Prepares weekly, bi-weekly, monthly, quarterly, and year-end reports and disburses them by assigned deadlines.
Works with Finance/Accounting to ensure proper audits are completed in a timely manner.
Prepares payroll related training materials & conducts training with supervisors, staff, and new hires.
Ensures APIC is properly set-up and complies with all Federal, State, and locality laws as it pertains to payroll.


Benefits:
Serves as the Plan Administrator for all benefit plans, including APIC's 401(k) and 457(b) plans.
Manages and oversees all day-to-day administration for all benefit plans to include:

Processing & auditing monthly benefit invoices.
Timely submission of invoices for payment.
Serve as the staff's main point of contact for all benefit inquiries.

Works with insurance broker to proactively find benefit solutions, resolve claim issues, and coordinate annual open enrollment periods – includes recommending making plan design changes.

Makes benefit plan design recommendations to leadership.
Ensures all benefit related filings and inquiries are handled in a timely manner.
Administers APIC's Professional Development Program and other staff learning initiatives.
Conducts and administers FMLA and other leaves of absences.

2

25%

HRIS/Data

Serves as the gatekeeper for APIC's HRIS system:
o Serves as the primary contact with vendor.
o Ensure the integrity of the data in the system is accurate and up-to-day.
o Subject matter expert to department and staff.
o Ensures all employee files are digitally up to date in UKG.
Ensures HRIS system remains current with all updates and provides relevant training as required.
Tracks all DEI Metrix's for APIC.
Creates and runs weekly, bi-weekly, monthly, quarterly, and annual reports as required – to include ad hoc reports.
Run routine and ad-hoc HR Surveys.
Responds to all unemployment and verification of employment inquiries.
Responsible for all applicable Federal tracking and reports such as ACA and other requirements for Federal Grants.
Uses data analysis to identify trends, create and maintain dashboards, and monitor data integrity through analysis and audit.
Maintains current job descriptions.
Provides information to auditors as requested while keeping HR leadership abreast of requests.
Administers APIC's Recognition/Rewards Program.

3

20%

General HR Support
Assists in the administration of APIC's compensation system:

Ensures APIC's Compensation Policy is adhered to and reports variances to HR leadership.
Monitors compensation trends and makes recommendations for compensation adjustments.
Participates and provides annual compensation data to APIC's selected compensation data collection surveys.

Manages budget for and runs APIC Cultural events.
Serves as day-to-day contact with Accounting & Finance.
Keeps APIC enterprise-side Organization chart current.
Provides budget input for respective areas to leadership.
Conducts new hire orientation and general training in respective areas of responsibilities.
Ensures SOP's and Guidelines for respective areas are up to date.
Assists with recruitment efforts as needed.
Completes specials projects as needed.
Creates and administers various ad-hoc training sessions as needed.
Serves as a backup to other members of the HR and Facilities Department as needed.

4

15%

HR Compliance
Ensures APIC is compliant with all applicable Federal, State, and local employment laws.
Enterprise set-up and administration of state tax ID's & follow-up administration.

Ensures APIC Employee Handbook is up to date for all full, part-time, seasonal, and field employees with corresponding state and locality laws.

Ensures annual Harassment and DEI training is completed, tracked, and monitored.

5

0%

Other non-essential duties as assigned


KNOWLEDGE & SKILLS:

Education/Experience:
Bachelor's degree in HR or related business field
5-7 years of progressive HR experience
Minimum 2 years' experience administering payroll, benefits, and/or HRIS systems
PHR or SHRM-CP preferred but not required.

Knowledge, Skills, and Abilities:
Strong familiarity with UKG Ready HRIS system or similar system.
Advanced knowledge and proficiency with Microsoft Office products (Outlook, PowerPoint, Word, Excel, SharePoint) and database management systems.
Experience working with learning management systems (LMS)
Proven ability to complete projects according to outlined scope, budget, and timeline.
Proven ability to solve problems creatively.
Exceptional organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Demonstrated proactive approaches to problem-solving with strong decision-making capability.

Self-management: Sets well-defined and realistic goals; takes initiative, monitors progress, and is motivated to achieve; manages own time and is able to successfully juggle multiple and/or competing priorities in an efficient and effective manner.

Results oriented:
Ability to prioritize and work at fast pace and meet critical deadlines.

Customer service:
Works and communicates with clients and customers to satisfy their expectations. Committed to quality service.

Oral communication:

Ability to communicate information in a clear and concise manner with individuals at all levels, including board members and member volunteers.

Written communication:
Ability to effectively communicate information and ideas in writing.

Confidentiality:
Ability to work with and maintain the confidentiality of data and information.
Ability to work individually and as part of a team.


TRAVEL:
Position will require approximately up to 5% travel including weeknights and weekends.

TELEWORK ELIGIBILITY
Position is available for APIC's Telework Program.


ADA REQUIREMENTS:
Reasonable accommodations may be made to successfully perform the essential functions of this job.

Physical Requirements:
Performs primarily sedentary work with limited physical exertion and occasional lifting of up to 10 lbs. Must be capable of climbing/descending stairs in emergency situations. Must be able to operate routine office equipment including CRTs, PCs, telephones, copiers, and calculators. Must be able to routinely perform work on computer for an average of 6-8 hours per day, when necessary. Must be able to work extended hours whenever required or requested by management. Must be capable of regular, reliable, and timely attendance.

Working Conditions:
Must be able to routinely perform work indoors in climate-controlled shared work area with minimal noise .

Mental and/or Emotional Requirements:

Must be able to perform job functions independently or with limited supervision and work effectively either on own or as part of a team.

Must be able to read and carry out various written instructions and follow verbal instructions. Must be able to speak clearly and deliver information in a logical and understandable sequence.

Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside the organization.

Demonstrate highest levels of member service and discretion when dealing with the public.

Must be able to perform responsibilities with composure under the stress of deadlines/requirements for extreme accuracy and quality and/or fast pace.

Must be able to effectively handle multiple, simultaneous, and changing priorities. Must be capable of exercising highest level of discretion on both internal and external confidential matters.

The HR Operations Manager provides the day-to-day oversight and execution of key HR functions to include Payroll & Benefits, HR Compliance, APIC's HRIS system, and a variety of special projects.

Ensures HR is compliant with all applicable federal, state, and local laws as well as ensures the data integrity of APIC's HRIS system.

Develops and maintains up-to-date department standard operating procedures, and documentation for areas of responsibility. The HR Operations Manager provides enterprise-wide support for APIC and its subsidiaries. This position provides back-up for other HR positions and Facilities as needed.
The HR Operations Manager is expected to perform the duties and responsibilities with exceptional attention to detail and confidentiality.

The ability to exercise good judgment in a variety of situations, strong written and verbal communication, organizational skills, and the ability to manage competing priorities.

The HR Operations Manager must be able to work under pressure to handle a wide variety of activities, meet strict deadlines, and respond to inquiries within a timely manner.

This position has high visibility and significant interaction with staff, outside consultants, and vendors. As a result, the incumbent must exhibit exceptional customer service, discretion, accuracy, and timeliness at all times. This position supports the goals and mission of APIC.
The HR Operations Manager exemplifies APIC's staff core values of Ownership, Unity, and Commitment.

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