Operations Manager - Washington, United States - The Aspen Institute

The Aspen Institute

Verified Company

Washington, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

_The Aspen Institute_
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society.

Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world.

Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.

_Commitment to Diversity, Equity & Inclusion_

To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff.

The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others.

Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.

Program Description:

The Religion & Society Program:
The world we live in today is multi-religious, multi-racial and multi-ethnic. The Religion & Society Program at the Aspen Institute believes there is value in those differences.

Launched in 2012,
the Religion & Society Program ignites change through convening, catalyzing, and researching the challenges and opportunities at the convergence of religion, culture, and justice.

In doing so, the Program endeavors to strengthen the understanding of religion's role in advancing equity and the common good.

The Program focuses on bridging the gap between ideas and impact, building the capacity of faith-based leaders, galvanizing philanthropic investment, and serving as a national knowledge hub that informs and connects leaders from various fields and worldviews.

By emphasizing network and community building, the Program is creating and amplifying connections that can break down barriers for generations to come.

In accordance with our Reimagining Work policy, the Development Associate should be willing to be in-person with colleagues a minimum of 40% of the time while having the flexibility to work remotely for the balance.

In-person consists of meaningful connections with colleagues in an office, traveling to a different office or location to meet fellow staff members, at an Aspen event, at a meeting outside the office or other opportunities to meet in person with teammates and colleagues.

The expectation is for this role to be in our Washington, DC office a minimum of 2x a week to collaborate with colleagues_.

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Basic Function:

The Operations Manager works under the guidance of the Deputy Director to provide centralized operations, financial and administrative management for the Religion & Society Program (RSP).

our Washington, DC, offices and elsewhere around the country.

The RSP is looking for a professional, responsible, very detail-oriented self-starter with experience providing advanced operations, financial and administrative support in a fast-paced environment.

Essential Duties and Responsibilities:

Budget and Accounting _
Manage program budget and accounting processes and systems
Draft annual budget and propose forecast revisions throughout the fiscal year
Process expense reimbursements and external payments
Keep internal RSP accounting processes uptodate and in good working order daily in our internal budget software
Update RSP forecasts in Planful; and
Prepare grant budgets and grant financial reports for the Deputy Director's review

_Program Administration_:

Perform operations audit and recommend improvements for streamlining workflow processes
Oversee the day to day management of program budget, including reconciling, processing, and tracking expense reports and vendor payments
Maintain contact information for RSP network members and track other key member activities
Assist with scheduling conference calls and developing meeting agendas
Tracking incoming pledges and donations; preparing gift acknowledgements; manage reminder system for program pledges
Maintain and organize program database, including contact information and engagement with program stakeholders
Operations and Administrative_
Manage RSP's overarching systems for project management, file storage, calendaring, contracting, and other operations, recommending and implementing improvements to current systems
Manage RSP contact lists, information collection, and connection strategies in Salesforce
Track projects RSP project management software (Asana)
Schedule RSP staff meetings, zooms or conference calls reserving meeting rooms as needed
Manage calendars for the Executive Director and Deputy Director scheduling meetings and monitoring conflicts
Provide general program administrative support including copying, scanning, and printing (when in office)
Liaise with ot