Operations Manager - Arlington, United States - Association For Professionals In Infection Control and Epidemiology

Association For Professionals In Infection Control and Epidemiology
Association For Professionals In Infection Control and Epidemiology
Verified Company
Arlington, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

MAJOR DUTIES AND RESPONSIBILITIES:

To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions. Other duties may be assigned to meet business needs.


Weight

Essential Functions
1


60%

Operations Management:


  • Management
  • Plans and organizes daily activities related to production and operations.
  • Maintains and increases the efficiency of the overall organization.
  • Measures productivity by analyzing performance data, financial data, and activity reports.
  • Coordinates with other support departments such as project management, business development, marketing, human resources, finance, etc. to ensure successful operations.
  • Collaborates with other backoffice team members to ensure seamless business execution, reinforce positive morale, and uphold company values.
  • Assists with budget preparation for operations team.
  • Assists with, or prepares and updates, organization's operations manual and policies.
  • Work with the Sr. Director of Strategy and Operations in developing, planning, and coordinating operational activities and recommending new procedures for increasing the efficiency of daily operations where appropriate.
  • Creates and maintains internal processes and coordinates internal and external resources to assist with workflows.
  • Build effective systems and processes based on organizational needs.
  • Works closely with management team to ensure all operational, administrative, and compliance functions within the firm are being properly executed in accordance with regulatorybased best practices.
  • Oversees the shipping and receiving functions.
  • Provides communication support to internal team and APIC team; and manage client and consultant communications as needed.
  • Human Capital Management
  • Maintains job descriptions and leads on organization's hiring process with APIC Enterprise HR.
  • Creates and maintains new hire onboarding.
  • Assists with determining staffing needs to meet yearly revenue and strategic goals.
  • Creates and maintains all staff engagement activities, events, surveys, touchpoints, meetings, etc. as well as documentation, logístical planning, communication.
  • Maintains W2 documentation under APIC Enterprise
  • HR guidelines.
  • Creates and maintains employee programming for both internal staff and W2 consultants.
  • Vendor and APIC Enterprise: IT and HR Management
  • Management
of contracts and work with third-party vendors including but not limited to APIC Enterprise, Accounts Receivable, Accounts Payable, Accountant Contractors, DEI, legal, Human Resources, and Staffing Agencies.

  • Function as liaison between internal and APIC Enterprise
  • IT and HR.
  • Supports internal team and APIC Enterprise on training programs, reinforcing technology, and operations infrastructure between organizations to ensure consistency and quality standards are met.
  • Quality Assurance
  • Create and maintain policies and processes for operational areas including but not limited to Federal/State/Local tax payments, insurance policies, workers compensation policies, unemployment registrations, business registrations.
  • Oversees and manages team progress on individual and team goals to support strategic priorities.
  • Assists with strategic priority implementation and coordinates workflows to ensure deliverables are met.
  • Create system to create, maintain, and review all organizational Standard Operating Procedures (SOP) as required.
  • Work across departments to issue or assign internal staff training when needed.
  • Oversees operational systems, processes, and infrastructure while looking for opportunities of improvement or revision.
  • Anticipates and tracks operational and tactical risks and providing strategic solutions.
  • Manages day to day business of the operations department while balancing the responsibilities of various business lines such as business analysis, vendor, and risk management.
  • Performs other related duties as required.
2


15%

Special Project Management:


  • Execution of staff engagement initiatives.
  • Oversee management of the DEI Initiative work and vendor communication.
  • Provide support to organizational structural changes to offer both 1099 and W2 employment offerings.
  • Oversee and execute on assigned special projects throughout the year that could extend beyond a calendar year.
  • As needed management for incoming special projects including research.
3


15%

Governance Management:


  • Provides direct support to the Leadership Team and Board to prepare for meetings as required.
  • Prepares, manages, and distributes the logístical components for Board meetings and events to include agenda planning, reports, charts board packet, minutes, travel, expenses, etc.
  • Contributes to the development and maintenance of Governance policies and procedures.
  • Prepares and
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