Administrative Assistant - New York, United States - HOMES FOR THE HOMELESS, INC

HOMES FOR THE HOMELESS, INC New York, United States

18 hours ago

Description

Job Description

ADMINISTRATIVE ASSISTANT

We are excited to invite a passionate and experienced Administrative Assistant to join our team Homes for the Homeless (HFH) is searching for an experienced Administrative Assistant for our Families w/ Children facility located in the Hell's Kitchen area of Manhattan. The Administrative Assistant is responsible for directing calls, timekeeping, tracking financial transactions, maintaining records, and carrying out compliance protocols.

ABOUT HOMES FOR THE HOMELESS

Homes for the Homeless, Inc. (HFH) is a non-profit social services organization operating family shelters throughout NYC that serve as a hub of opportunity for families both residing in shelter as well as those in the neighboring community. On-site programs range from childcare, early childhood education centers, afterschool clubs and programs, and youth recreation activities, such as sports teams, to housing assistance, case management, parenting workshops, career and job vocational training, support groups and substance abuse assistance, and family engagement and recreation events for the whole family.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Review and process time cards for bi-weekly payroll.
Oversee all payables and receivables through collaboration with the central office.
Assist Facility Administrator with the management of cash flow and petty cash.
Assist in the management of office systems, equipment contracts, and vendor contracts through collaboration with the central office Building Management.
Ensure correct DHS billing.
Maintain personnel records including annual health records, training certifications, security clearances, hiring packages.
Coordinate fingerprinting appointments with DOI and DOH for new hires.

QUALIFICATIONS

Satisfactory combination of experience and education.
Intermediate skills with Microsoft Office applications preferred.
Familiarity with multiple aspects of office management and/or human resources operations, such as payroll, leave administration and benefits.
Ability to prioritize assignments and handle multiple tasks with strong organization and time management skills.
Knowledge of ADP-Workforce Now.
Excellent communication skills

COMPENSATION/EEO:
In order to attract and retain a high-performance workforce, Homes for the Homeless offers a dynamic and rewarding work environment, with a focus on ensuring an appropriate work-life balance. In addition to a competitive salary, we provide excellent benefits including comprehensive health insurance (including medical, dental, and vision), an employer-funded 403(b) retirement plan, commuter benefits, life insurance, Work/Life Assistance Program, 3 weeks paid vacation, 10 sick days, 3 personal days, and 12 paid holidays.

Homes for the Homeless is committed to promoting an inclusive organizational environment of dignity and respect. We are an Equal Opportunity Employer (EEO) committed to equal treatment, and prohibit any form of discrimination or harassment based on age, race, religion, creed, color, national origin, sexual orientation, veteran or military status, sex (including pregnancy, childbirth and related medical conditions), gender (including gender identity and gender expression), disability, predisposing genetic characteristics, marital status, arrest or conviction, domestic violence victim status, familial status, or any other basis that would be in violation of any applicable federal, state, or local law.

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Administrative Assistant - New York, United States - HOMES FOR THE HOMELESS, INC

Description

Job Description