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    Executive Assistant - Washington, United States - HP Inc

    HP Inc
    HP Inc Washington, United States

    2 weeks ago

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    Description

    Job Description:
    Executive Assistant & Office Manager


    As a senior-level Executive Assistant at HP, you will be responsible for performing general administrative support tasks involved in HP's Global Government Affairs organization while overseeing the office's smooth operation.

    This is a senior level position, and the ideal candidate should have extensive knowledge of job skills, company policies, and procedures to complete complex, specialized assignments/tasks in creative and effective ways.


    Responsibilities:

    • Assisting executives with various administrative tasks, including general filing and records maintenance, compiling data for reports, making travel arrangements, scheduling appointments and meetings, answering/screening telephone calls, preparing expense reports, distributing mail, greeting/escorting visitors, and other established general administrative tasks.
    • Providing direct administrative support to HP's Chief Public Policy Officer, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists.
    • Overseeing the day-to-day office activities as the main point of contact in reception areas and keeping management informed regularly via performance reports.
    • Ensuring peak operations for the organization and implementing preventive measures for potential issues.
    • Implementing policies and procedures, measuring outcomes against standards, and improving operational flow.
    • Coordinating internal and external resources and cultivating relationships with vendors.
    • Managing all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and providing answers, resources, and solutions when requested.
    • Assisting in supporting the general administrative work for one or more professional employees other than the direct supervisor.
    • Overseeing and maintaining office equipment for uninterrupted function, identifying needs and acquiring supplies, managing vendor relationships, and coordinating food deliveries when requested.

    Objectives of the role:

    • Ensure peak operations for the organization.
    • Implement policies and procedures, measure outcomes against standards, and improve operational flow.
    • Provide direct administrative support to HP's Chief Public Policy Officer.
    • Oversee the office's smooth operation and maintain employee safety.
    • Coordinate internal and external resources and cultivate relationships with vendors.
    • Nurture a positive, inclusive work environment.

    Education and Experience Required:

    • High school education or equivalent; some college level education preferred.
    • A minimum of 5+ years of general administrative experience, or equivalent combination of experience and college level education.

    Type of Experience Needed:

    • Senior/advanced general administrative skills/ knowledge of most general administrative issues.
    • Experience supporting multiple employees' general administrative needs.
    • Regarded as the key general administrative employee of the work unit/department and is a primary general administrative employee in the department/division.
    • Specific advanced level of software skills as required by the work unit/department.


    If you have the required education and experience and can effectively perform the responsibilities outlined above, please submit your application for this position.

    We look forward to hearing from you.
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