Executive Assistant - Washington, United States - Georgetown University

Georgetown University

Verified Company

Washington, United States

6 hours ago

Posted by:

Mark Lane

beBee recruiter

Description

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice.

Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements:

Executive Assistant - Biomedical Graduate Education Program - Georgetown University Medical Center

Georgetown's

Biomedical Graduate Education (BGE)

is home more than 900 trainees studying in a variety of PhD, master's, certificate, and postdoctoral programs in interdisciplinary basic and translational biomedical science, health science, data informatics, policy, and ethics, and industry science.

Job Overview

The Executive Assistant supports the Department Chair and Senior Associate Dean of the Biomedical Graduate Education Program (BGE), managing the administrative, research and operational logistics for the Department of Neuroscience.

Responsibilities include but are not limited to:

Coordinate the schedules and calendars of the two senior leaders, assist with research projects, and support various executive office support activities
Handle several roles in GMS, including timekeeper, finance requisitioner, and initiator of reimbursements and expenses through accounts payable
Serve as office liaison to the technology office, telecommunications, facilities, and various other service contracts that involve internal and external vendors; and schedule departmental retreats as well as other events for Neuroscience.
Supervise 2 student workers in their roles that support the overall operations of the office

In support of the Senior Associate Dean for BGE, the Executive Assistant has responsibilities that include but are not limited to:

Coordinate, schedule, and calendar meetings with individuals across campus
_e.g._, BGRO, SOM, Registrar's Office and GSAS Office; and produce charts, prepare presentations and reports for BGE activities; and assist with Training Grants Associates with Graduate Education
Provide administrative coordination for the Master of Integrative Neuroscience program
Oversee website development, design, programming, and analytics
Using Drupal, handle development and programming, content and graphics development, video streaming, create animations and related imagery, and proofread in compliance with design standards for the University and the Medical Center; and create, maintain, and coordinate the execution of social media platforms within the program

Work Interactions and Work Mode Designation

The Administrative Specialist 3 acts as a liaison for the Department Chair in the Neuroscience Department and the Associate Dean of Graduate Education; and interacts with the Chairman, Operations Manager, Facilities, Students, Laboratory Management, Faculty, Laboratory safety, and various other departments at GUMC.

The also interact with Accounts Payable, HR, Purchasing and Contracts, Treasury and Sponsored Accounting, as well as external resources essential to the operations of the department and graduate program; and with the BGE staff, Medical Center faculty, Directors of Graduate Studies, GU Office of Communications, UIS, Graduate School of Arts and Science, Office of the Registrar, and Office of International Programs.

This position has been designated as Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation.

Complete details about Georgetown University's mode of work designations for staff and AAP positions can be found on the Department of Human Resources website:

Requirements and Qualifications

Bachelor's degree
3 to 5 years of experience in administration, higher education, and program management
Strong computer and work processing abilities and comfortable using Window and Mac environments
Knowledge of medical terminology and strong proofreading skills
Familiarity with grant agencies and publishers formatting and submission guidelines
Advanced document production and distribution skills
Strong organization and communication skills
Excellent organizational and interpersonal
Attention to detail
Ability to maintain the confidentiality of data and information

Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS

) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified.

Documents are not kept on file for future positions.

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