Executive Assistant - Washington, United States - Hewlett Packard

Hewlett Packard

Verified Company

Washington, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Description:
Executive Assistant & Office Manager

Responsibilities:

Assisting executives with various administrative tasks, including general filing and records maintenance, compiling data for reports, making travel arrangements, scheduling appointments and meetings, answering/screening telephone calls, preparing expense reports, distributing mail, greeting/escorting visitors, and other established general administrative tasks.
Providing direct administrative support to HP's Chief Public Policy Officer, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists.
Overseeing the daytoday office activities as the main point of contact in reception areas and keeping management informed regularly via performance reports.
Ensuring peak operations for the organization and implementing preventive measures for potential issues.
Implementing policies and procedures, measuring outcomes against standards, and improving operational flow.
Coordinating internal and external resources and cultivating relationships with vendors.
Managing all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and providing answers, resources, and solutions when requested.
Assisting in supporting the general administrative work for one or more professional employees other than the direct supervisor.
Overseeing and maintaining office equipment for uninterrupted function, identifying needs and acquiring supplies, managing vendor relationships, and coordinating food deliveries when requested.

Objectives of the role:

Ensure peak operations for the organization.
Implement policies and procedures, measure outcomes against standards, and improve operational flow.
Provide direct administrative support to HP's Chief Public Policy Officer.
Oversee the office's smooth operation and maintain employee safety.
Coordinate internal and external resources and cultivate relationships with vendors.
Nurture a positive, inclusive work environment.

Education and Experience Required:

High school education or equivalent; some college level education preferred.
A minimum of 5+ years of general administrative experience, or equivalent combination of experience and college level education.

Type of Experience Needed:

Senior/advanced general administrative skills/ knowledge of most general administrative issues.
Experience supporting multiple employees' general administrative needs.
Regarded as the key general administrative employee of the work unit/department and is a primary general administrative employee in the department/division.
Specific advanced level of software skills as required by the work unit/department.